Accounts Receivable Specialist

Key Responsibilities

• Prepare and issue accurate customer invoices in accordance with contract terms, government requirements, and company polices.
• Monitor and manage accounts receivable aging reports: follow up with customers to ensure timely payment.
• Process payments, credit memos and adjustments while maintaining accurate and auditable records.
• Reconcile customer accounts regularly and resolve discrepancies in a timely and professional manner.
• Support month-end and year-end closing activities, ensuring all receivables are properly recorded.
• Coordinate with Contracts, Program Management, and Finance teams to confirm billing milestones and funding limits on government and commercial contracts.
• Maintain compliance with DCAA (Defense Contract Audit Agency) standards and internal financial controls.
• Prepare and submit WAWF (Wide Area Workflow) or other government electronic billing submissions as required.
• Generate AR-related reports and provide analysis to management on cash flow, collections, and outstanding balances.
• Assist with internal and external audits, providing documentation as needed.
• Support continuous improvement initiatives within the accounting and finance department. 
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Qualifications:

• Associate’s or bachelor’s degree in accounting, Finance, or a related field preferred.
• 5 to 7 years of experience in accounts receivable or billing, preferably in a manufacturing, aerospace, or defense environment.
• Familiarity with government contract billing (Cost Plus, T&M and Fixed Price)
• Strong understanding of FAR/DFARS billing compliance.
• Proficiency in ERP systems (SAP, Costpoint, Oracle, or similar) and Microsoft Excel.
• Excellent analytical, problem-solving, and communication skills.
• High level of accuracy, organization, and attention to detail.
• Must be a U.S. Citizen and eligible to obtain a DoD security clearance if required for project assignments.

Core Competencies:

• Integrity and confidentiality in handling sensitive financial data.
• Accuracy and accountability in all financial transactions.
• Ability to meet deadlines in a fast-paced, compliance-driven environment.
• Team collaboration and cross-departmental coordination.
• Strong customer service orientation with external clients and government agencies.