Administrative Assistant

We are seeking an experienced, high-level administrative professional for a thriving local building contactor. $21.00-$35.00 hr DOEMonday- Friday schedule  7am start timeJob Purpose:Provide high-level administrative and project support to ensure smooth daily operations for a Public Works General Contractor. This role requires strong organization, attention to detail, and the ability to manage multiple tasks with minimal supervision. The Administrative Assistant will assist with Certified Payroll, Labor Compliance, and Insurance Documentation, while maintaining excellent communication across office and field operations.Key ResponsibilitiesAdministrative SupportPerform daily office and clerical duties to support project management and field teams.Organize and maintain calendars, meetings, job walks, and bid schedules.Greet visitors, manage calls, and route correspondence to appropriate personnel.Operate and maintain office equipment, ensuring smooth office functionality.Document & Data ManagementPrepare, review, and maintain project documents, bids, proposals, and subcontractor files.Maintain digital and physical filing systems using Microsoft 365 and Dropbox.Track and update project logs, attendance records, and compliance reports.Compliance & ReportingPrepare, submit, and track Certified Payroll through LCP Tracker and ensure compliance with DIR and Davis-Bacon requirements.Assist with Labor Compliance documentation, including subcontractor verifications, wage determinations, and reporting.Collect, review, and track Certificates of Insurance (COI) for subcontractors and vendors to ensure proper coverage and renewals.Submit and track encroachment permits and other agency documentation.Communication & CoordinationLiaise with vendors, subcontractors, clients, and public agencies to facilitate project requirements.Compose, edit, and distribute correspondence, meeting notes, and project documentation.Coordinate with accounting and project teams to ensure timely and accurate reporting.QualificationsRequired:Minimum 2 years administrative experience in the construction industry (public works preferred)High School Diploma or GEDProficient in Microsoft 365 (Outlook, Excel, Word, Teams) and DropboxStrong understanding of Certified Payroll, Labor Compliance, and Insurance CertificatesValid Driver’s License, reliable transportation, and clean driving recordExcellent written and verbal communication skillsHighly organized with the ability to prioritize and meet deadlinesFluent in EnglishPreferred:Experience with DIR Compliance, Davis-Bacon, and LCP TrackerBilingual (Spanish)Technical ProficiencyMicrosoft Office Suite • Dropbox • Adobe Acrobat • QuickBooks • LCP Tracker • RingCentral • Teams • Zoom • Google Workspace • Social Media PlatformsPhysical RequirementsFrequent sitting, standing, and use of hands for handling office materialsOccasional lifting up to 25–50 lbsRequires close, distance, and peripheral vision with ability to adjust focusBenefitsFull-Time: Medical, Dental, Vision, Life Insurance, Vacation, 401(k)Part-Time: Holidays, Sick LeaveOpportunities for professional growth and developmentPlease respond to this post with you updated resume for immediate consideration.Company DescriptionStar Staffing is a woman-owned staffing agency proudly serving Northern California for over 25 years. We have offices in Modesto, Sacramento, Napa, Petaluma, and Santa Rosa with an even larger service area. Offering a wide range of roles and positions in various industries, we’re your staffing partner!

Salary : $21 - $35