Executive Administrator

EXCELLENT PAY AND BENEFITS!

Be a part of one of the most successful financial institutions in the country!!

Star One Credit Union is one of Silicon Valley's largest, member-owned financial institutions. Star One offers financial services to more than 129,000 members worldwide. With assets over $9 billion, Star One is ranked 19th in total assets among over 4,900 credit unions nationally. For ten years in a row, Star One has been ranked #1 by America's Credit Unions for providing the highest direct financial benefit to the members we serve.

We offer AMAZING BENEFITS that help keep our employees healthy and shining bright!!!

• 401(k) Plan, Match, and Profit Sharing
• Annual Wellness Benefit
• Education Assistance
• Employee Loan Discounts
• Medical, Dental, and Vision (Effective date of hire)
• Paid Holidays
• Paid Time Off Program
• Staff Incentive Variable Pay (Bonus)

Job Title: Executive Administrator

Hours: Monday through Friday from 8:00 a.m. to 5:00 p.m., and weekends as required for off-site meetings and other corporate events. Required to work physically on-site four days a week. Must be flexible and able to adapt schedule based on business needs.

Salary Range: $70,500 -$98,600 which is base pay.

Compensation will be based on candidate qualifications.

Job Scope/Duties

• The Executive Administrator is responsible providing administrative support to Star One’s Executive Team, Board of Directors, Supervisory Committee, and staff.
• Support includes but is not limited to preparing memos, letters, presentations, reports, and spreadsheets.
• Coordinates meetings for the President and CEO, Executive Vice Presidents, Vice Presidents, and Officials.
• Provides assistance with coordinating Board packets and meetings, and takes minutes as needed.
• Serves as a technical facilitator during all Board and Executive meetings.
• Works closely with the Information Systems Team to address connectivity and other technical meeting issues.
• Assists the Department Lead with planning and execution of both Spring and Fall Strategic Planning meetings, which requires travel and off-site presence.
• Coordinates travel for Vice Presidents, management, and staff.
• Manages the notary renewal process and tracking.
• Coordinates food orders for a variety of business meetings and corporate events organization wide.
• Responsible for trade and business publication subscriptions for the credit union.
• Provides ongoing support with a variety of administrative tasks and projects.
• Performs other duties as required.

Experience/Minimum Education Requirements

• Requires six to eight years (6-8) of Executive Administrator experience in a professional office environment, preferably within a financial institution.
• Experience with business travel and sensitive handling of confidential information is also required.
• Highly proficient with Microsoft Office including Word, Excel, Forms, PowerPoint and Teams.
• Bachelor’s degree in Business Administration or the equivalent level of related education and experience.

Knowledge/Skills/Abilities

• Knowledge of executive and Board operations, and governance is preferred.
• Excellent communication (verbal, written, presentation, and listening) and interpersonal skills.
• Ability to address confidential and sensitive situations/issues with a high level of professionalism.
• Requires strong organizational skills, attention to detail, and the ability to work collaboratively across teams to support executive and departmental needs.
• Requires the ability to multi-task, manage multiple competing priorities, and meet deadlines.
• Requires strong problem solving, analytical, and technical skills.
• Ability to work effectively and interact with individuals at all levels of the organization.
• Ability to maintain the highest degree of professional ethics, confidentiality, and neutrality.
• Ability to maintain an effective and efficient workflow while maintaining high service standards.
• Must be able to work independently with minimal supervision.
• Ability to travel both in and out of state as needed.

MUST HAVE GOOD CREDIT.

We are a proud Equal Opportunity/AAP Employer M/F/Vet/Disabled