Front Desk Receptionist

Job Overview
We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and callers, and support various administrative functions to ensure smooth office flow. Your positive attitude, organizational skills, and ability to handle multiple tasks with efficiency will help create a warm, organized, and professional environment for clients, staff, and guests alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Responsibilities

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression
• Manage multi-line phone systems with professionalism, answering inquiries and routing calls effectively
• Handle all incoming correspondence, including emails, mailings, and deliveries with accuracy and promptness
• Maintain organized filing systems, data entry records, and office supplies inventory
• Support calendar management and appointment scheduling for staff or executives using tools like Google Workspace or Microsoft Office
• Assist with clerical tasks such as proofreading documents, preparing reports, and updating databases
• Perform basic bookkeeping duties using QuickBooks or similar accounting software when needed
• Provide excellent customer service by addressing inquiries promptly and courteously
• Support office management activities including organizing meetings, managing office supplies, and maintaining a tidy reception area

Experience

• Prior office or administrative experience is required; experience in medical or dental reception is a plus
• Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent phone etiquette and customer support skills; bilingual abilities are highly desirable for effective communication with diverse clients
• Experience with clerical duties such as data entry, filing, proofreading, and calendar management
• Familiarity with multi-line phone systems, office management procedures, and basic bookkeeping software like QuickBooks is preferred
• Personal assistant or receptionist experience in healthcare settings (medical or dental) will be considered an asset

Join us to be part of a vibrant team where your organizational talents and friendly demeanor will make a lasting impact!

Pay: $15.00 - $20.00 per hour

Work Location: In person

Salary : $15 - $20