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General Statement of Job
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Under direct supervision performs routine receptionist, clerical and general office assistant duties that are limited in variety and scope. Work typically involves receiving and directing visitors, answering the telephone, directing calls and responding to basic requests for information. Employee is responsible for performing routine clerical tasks in the processing of forms and records requiring the limited application of office procedures and departmental rules and regulations within established guidelines. Detailed instructions are given and most tasks are routine and repetitive in nature. Employee is also responsible for data manipulation through various computer-driven word processing, spreadsheet and file maintenance programs. Reports to the Principal.
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Essential Job Functions
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- Attends to the public at a counter or serves as a receptionist giving information regarding departmental operations and answering questions on programs, procedures, and regulations; handles telephone inquiries and correspondence of a non-technical nature; answers incoming telephone calls and routes them to the proper person or department; answers questions regarding the most routine matters; performs routine clerical and typing duties as time permits.
- Greets visitors, parents, volunteers, etc. and directs them to their intended destination.
- Performs related work as required.
- Operates the intercom and provides information through the school's public address system.
- Supervises students who are waiting to see administrative staff for disciplinary or other reasons; contacts parents of disciplined students; contacts parents of sick/hurt students.
- Schedules tours and facility usage.
- Processes, sorts, checks for accuracy, and files documents in accordance with established systems; distributes intra-system and general delivery mail; maintains routine office records relating to student records, instructional materials, etc.
- Types materials from exact copy with proficiency.
- Sets up and maintains files for a limited number of subjects.
- Makes simple arithmetic calculations manually or by use of a calculating machine according to established methods.
- Transcribes information onto forms, processes letters, memoranda, reports, tabulations, statements, various card records, and other materials from rough draft or detailed instructions.
- Operates copying machines, adding machines, personal computers, and other office equipment.
- Notifies employees of mail, information, visitors, or materials waiting at a central location.
- Performs a variety of minor clerical tasks in relieving supervisor of office details.
- Additional duties assigned by the supervisor.
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Knowledge, Skills and Abilities
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- Working knowledge of elementary arithmetic
- Working knowledge of correct spelling
- Knowledge of and ability to use grammar, vocabulary, spelling and punctuation.
- Knowledge of office practices and procedures.
- Knowledge of bookkeeping.
- Knowledge of basic computer operation.
- Skill to operate a computer and 10-key calculator.
- Ability to operate a multi-line phone system.
- Ability to compile simple information.
- Ability to use a basic computer software program.
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Minimum Training and Experience
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- High school diploma required; Associates degree preferred
- Prior clerical experience preferred
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Minimum Qualifications or Standards Required to Perform Essential Job Functions
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- This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting.
- Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels.
- Work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities.
- Work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
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Disclaimer
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The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
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