What are the responsibilities and job description for the PT - Administrative Assistant, Basic Law Enforcement Training position at Stanly Community College?
JOB The Administrative Assistant will provide support for the Basic Law Enforcement Training (BLET) and Law Enforcement Inservice Programs. The individual is responsible for providing daily office support, which requires computer work, filing, attention to detail, and professional customer service skills. The individual will also support the team with technology and communication efforts. This position reports to the BLET Director. EXAMPLE OF DUTIES Required:
Preferred:
JOB TRAINING:
Required Position Training to be completed in the first year of hire:
Suggested Training:
- Associate degree or higher
- One year of secretarial or clerical work experience
Preferred:
- Experience in the law enforcement field
- General Instructor’s Certification
- Bachelor’s degree
- Notary Public
- Utilize written and oral communication skills when completing job functions.
- Maintain strong organizational skills and be timely.
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Effectively communicate with the faculty, staff, and students.
- Provide clerical support for the Basic Law Enforcement Training program to include the following responsibilities:
- Prepare and mail pre- and post-delivery reports for commission-mandated courses
- Prepare completions for SCC and send to the registrar
- Attend/Complete minutes for Advisory Meetings
- File instructor/student files, ensuring commission-mandated documents are present (this will be checked by the School Director and BLET QA)
- Review/proof various documents before dissemination
- Prepare name cards for students
- Prepare certificates for students as needed
- Update/add information in Colleague as needed
- Prepare BLET packets
- Communicate effectively with students, potential students, instructors, and staff in a professional manner in all modes of communication
- Work with the School Director to complete necessary tasks as they arise
- Scan current/previous class documents for electronic storage
- Perform other duties as assigned.
JOB TRAINING:
Required Position Training to be completed in the first year of hire:
- Colleague
- Zoom
- School Dude
Suggested Training:
- Microsoft Office
- Google Docs