Office Assistant - Stanleytown Elementary/Rich Acres

Classification Title:  Office Assistant

Department: Elementary

Pay Grade: Classified Salary Scale (C3)

FLSA Status: Non-Exempt

Supervisor: Principal

GENERAL STATEMENT OF JOB

The individual in this position is responsible for clerical work performing a variety of typing, data entry and general office assistance tasks; does related work as required. Work is performed under regular supervision.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

• Receives, prepares, and maintains records and files.
• Receives incoming telephone calls and greets office visitors.
• Performs typing, word processing and data processing duties.
• Types general correspondence, memorandum, reports, schedules, official notices and other materials from rough draft, copy, marginal notes, Dictaphone or verbal instruction. 
• Creates various worksheets and forms.
• Receives and coordinates service and facility requests.
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures.
• Copies, binds, and distributes reports and booklets.
• Maintains copy and related equipment.
• Receives, processes, and distributes incoming mail and materials.
• Collects and prepares data for records and reports.
• Makes arithmetical calculations; requisitions supplies and materials.
• Receives calls for teacher absences and telephones substitutes.
• Collects and compiles attendance letters for students, copies and mails letter to parents and School Principal.
• Unpacks, sorts, and distributes mail; maintains copy equipment; copies, binds and distributes work.
• Maintains mailing lists, files, and indexes.

Additional Duties:

• Performs other related work as required.

MINIMUM EDUCATION AND TRAINING

• Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in keyboarding.
• Or an equivalent level of education and experience.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

• Knowledge of standard office practices, procedures, equipment and secretarial techniques
• Knowledge of business English, spelling and arithmetic.
• Knowledge of department programs and policies.
• Skill in effective communication, both verbally and in writing.
• Ability to maintain effective working relationships with other District employees and the public.  
• Ability to type and perform data entry work accurately and at a reasonable rate of speed.
• Ability to make arithmetical calculations; ability to operate a variety of data entry and office equipment.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is sedentary to light work which requires exerting up to 30 pounds of force occasionally and/or exerting up to 20 pounds of force frequently, and/or up to 10 pounds of force to move objects frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work is performed while standing, sitting and/or walking. Requires the ability to communicate effectively using speech, vision, and hearing. Requires the use of hands for simple grasping and fine manipulations. Requires bending, squatting, crawling, climbing, reaching.  Additionally, the following physical abilities are required: 

• Reaching: Extending hand(s) and arm(s) in any direction.
• Pushing or Pulling: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Grasping: Applying pressure to an object with the fingers and palm.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

Work Environment:

The worker is not subject to adverse environmental conditions.

Salary : $26,058 - $36,397