What are the responsibilities and job description for the Office Administrator position at Stanley Dirnberger Hopper and Associates, LLC?
Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and maintaining an efficient work environment. As the backbone of our office, you will manage a variety of clerical tasks, coordinate communication channels, and assist with office management duties to foster productivity and professionalism. If you thrive in a fast-paced setting, possess excellent organizational skills, and have a passion for delivering outstanding customer service, this opportunity is perfect for you!
Responsibilities
- Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Handle incoming calls with proper phone etiquette, directing inquiries to appropriate departments or personnel
- Maintain accurate records through data entry, filing, and proofreading to ensure document integrity and confidentiality
- Manage calendar appointments, schedule meetings, and coordinate office events using tools like Google Workspace and Microsoft Office
- Oversee office supplies inventory, place orders as needed, and ensure the workspace remains organized and welcoming
- Assist with bookkeeping tasks using QuickBooks or similar software to support financial recordkeeping and billing processes
- Support administrative tasks such as proofreading documents, managing correspondence, and providing customer support to clients and staff
Requirements
- Proven experience in office management or administrative roles, preferably with clerical or receptionist background in medical or dental settings
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Experience handling multi-line phone systems, phone etiquette, and customer service interactions with professionalism
- Knowledge of bookkeeping software such as QuickBooks is a plus
- Ability to perform clerical duties including filing, proofreading, typing accurately, and supporting team members as a personal assistant if needed
Join us as an Office Administrator and become an essential part of a vibrant team committed to excellence! Your organizational prowess combined with your enthusiasm will help us create a seamless work environment where everyone can thrive.
Pay: $20.00 - $23.00 per hour
Benefits:
- Health insurance
- Retirement plan
Work Location: In person
Salary : $20 - $23