Program Project Coordinator

1.0 FTE Full time Day - 08 Hour R2657344 Hybrid 108610039 Activations and Operational Integrations Business & Administration MENLO PARK, 145 El Camino Real, California

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

Ready to make a meaningful impact?

Located in the heart of Silicon Valley, Stanford Health Care’s mission is to heal humanity through science and compassion, one patient at a time. We are seeking detail-oriented, proactive, and tech-savvy individuals who thrive in a fast-paced environment to join our team. If you’re good at what you do, you can work anywhere. If you’re the best at what you do, come work at Stanford Health Care.

Drive operational excellence behind the scenes to bring spaces to life.

Stanford Health Care is seeking a Program Project Coordinator to join the Activations & Operational Integration (AOI) team. This role provides critical coordination and project support to ensure hospitals, clinics, and administrative and patient care spaces are fully prepared to operate effectively from day one.

The AOI team delivers integrated project management across clinical and administrative space activations, hospital tours, and facilities governance. Standard work, proactive risk management, and cross-functional coordination drive consistent outcomes and ensure alignment between workflows, facility capabilities, and stakeholder expectations.

The Program Project Coordinator is responsible for coordinating project support activities, including workplan management, meeting coordination and facilitation, and documentation. This role is central to maintaining efficient project execution and supporting both project-level and departmental operations, ensuring seamless delivery across AOI initiatives.

The Ideal Candidate Brings

• 2–5 years of experience in project coordination or administrative support, preferably in healthcare
• Strong organizational and problem-solving skills with the ability to manage multiple priorities
• Advanced communication skills and the ability to collaborate across cross-functional teams
• Proficiency in Microsoft Office with the ability to quickly learn new systems and tools
• Professionalism, attention to detail, and adaptability in dynamic environments
  
  

For The complete Job Description, Keep Reading. 

The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care  

The Ambulatory Facilities & Activations business unit leads the transition from design to go-live, managing activations, space changes, and facility readiness across Stanford Medicine. By integrating project management, collaboration tools, and operational planning, AOI delivers efficient, well-coordinated spaces that support excellence in care and experience.

Activations and Operational Integration (AOI) specialize in providing integrated project management for clinical and administrative space activations, hospital tours, and facilities of governance. Through standardized procedures and proactive risk management, the team ensures aligned workflows and strong stakeholder engagement.

If you are interested in joining Stanford Health Care, please read the job description below and apply online.

A Brief Overview

Under the direction of the Manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.

Locations

Stanford Health Care

What You Will Do

• Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
• Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
• Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
• Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
• Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
• Events Coordinator: Manages events.
• Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed – at the right place at the right time.
• Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.
  
  

Education Qualifications

• High school diploma or equivalent required. Bachelors Degree preferred.
  
  

Experience Qualifications

• Two to five years of experience interacting with clients, customers and/or patients in a complex environment.
  
  

Required Knowledge, Skills And Abilities

• Extensive knowledge and understanding of hospital and clinic organization preferred.
• Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
• Possesses an ability to manage multiple changing priorities.
• Must be able to take direction and work effectively both alone and collaboratively with others.
• Demonstrated ability to independently seek out and obtain information.
• Demonstrated ability to exercise good judgment and use discretion in confidential situations.
• Excellent written and verbal communication skills required.
• Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
• Exhibits a professional approach to work including a sense of responsibility for assigned duties.
• Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
• Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
• Demonstrated ability and interest in learning new software programs as required.
• Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
• Follows safety policies and procedures. Incorporates ergonomic principles in work habits.
  
  

These Principles Apply To ALL Employees

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination
  
  

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $43.77 - $56.90 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.