Payroll Assistant

About Us:
Stand Out Home Care is not just another home care agency – we’re building a multi-state organization dedicated to providing exceptional, compassionate, and personalized care to the communities we serve. Our team is driven by a mission to make a difference in the lives of our clients and their families, ensuring that every individual receives the highest standard of support in the comfort of their home.

With multiple agencies under our umbrella and ongoing expansion, Stand Out Home Care offers stability, growth opportunities, and a collaborative work environment where every team member’s contributions truly matter. We believe in professionalism, integrity, and teamwork – and we’re looking for individuals who share these values to join us as we continue to grow.

Position Overview:

We are seeking a Payroll Assistant to be based in our Woodcliff Lake, NJ office. This role will support payroll operations across all states in which we operate, helping ensure caregivers and office staff are paid accurately and on time, regardless of location. The position will begin part-time, approximately 20 hours per week with flexible scheduling, and is expected to transition to full-time in the near future as business needs grow.

Responsibilities:

• Assist with processing weekly payroll for caregivers and office staff across multiple states, ensuring accuracy of hours, pay rates, and deductions in accordance with each state's wage requirements.
• Review and verify timesheets and EVV (Electronic Visit Verification) records for caregiver visits prior to payroll processing, across all operating markets.
• Support new hire payroll setup and HRIS system data entry for staff onboarding in any state.
• Respond to employee and caregiver payroll inquiries, researching and resolving discrepancies in a timely, professional manner.
• Maintain accurate, organized payroll records and support compliance with federal, state, and other applicable wage-and-hour regulations across all jurisdictions in which SOHC operates.
• Assist with processing deductions, garnishments, and benefits-related payroll adjustments.
• Support month-end and year-end payroll reporting, including assisting with W-2 preparation across states.
• Collaborate with the Finance and HR teams on payroll-related audits, reporting, and process improvements as SOHC scales into new markets.
• Any other tasks assigned by management.

Qualifications

• 1–2 years of payroll, bookkeeping, or related administrative/accounting experience preferred.
• Comfort working across multiple state jurisdictions and adapting to varying wage-and-hour rules is a plus.
• Multi-state or multi-entity payroll exposure is a strong plus, but not required.
• Familiarity with payroll software, HRIS platforms, or timekeeping systems is a plus.
• Strong attention to detail and accuracy when working with numbers and employee data.
• Ability to maintain strict confidentiality of sensitive payroll and employee information.
• Proficient in Microsoft Excel and comfortable learning new systems.
• Excellent organizational, time-management, and written/verbal communication skills.
• Experience in home care, healthcare, payroll, or another fast-paced service environment is a plus.
• Reliable, self-motivated, and eager to take on more responsibility as the role grows.

What We Offer:

• Competitive pay and benefits package
• Career advancement opportunities within a rapidly expanding organization
• Supportive, team-oriented work culture
• Ongoing training and professional development
• The chance to make a meaningful impact in the lives of clients and families

If you are detail-oriented, reliable, and interested in growing with a mission-driven home care organization, we encourage you to apply.

Pay: $28.00 - $33.00 per hour

Work Location: In person

Salary : $28 - $33