Office Administrative Assistant

Position Overview:

The Office Assistant keeps the day-to-day operations of the office running smoothly. This role is the first point of contact for callers and visitors and provides hands-on administrative support to the CEO, Finance Manager, Human Resource Manager and Project Manager so that leadership and each department can stay focused on their priorities. The ideal candidate is organized, dependable, and comfortable juggling a variety of tasks in a fast-paced environment, while always handling company and employee information with care and discretion.

Key Responsibilities:

• Answer and route incoming phone calls, greet visitors, and serve as a professional first point of contact for the office
• Perform general clerical duties, including filing, scanning, copying, data entry, and maintaining organized digital and paper records
• Keep the pantry and common areas stocked, and order office and pantry supplies as needed
• Set up workstations and equipment for new employees ahead of their start date
• Coordinate scheduling, meetings, and calendars for Management and staff to help keep the office running on time
• Draft, proofread, and distribute correspondence, memos, and other office communications
• Provide hands-on administrative support to the CEO, Finance Manager, Human Resource Manager and Project Manager as needed
• Coordinate with other Stand Out Home Care offices on shared administrative needs
• Handle incoming and outgoing mail, packages, and deliveries
• Take on any additional responsibilities as assigned by Management to support business needs

Required Skills:

• Strong organizational skills and close attention to detail
• Incredible problem solver
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment
• Ability to multitask and prioritize in a fast-paced, fast-growing environment
• Discretion and sound judgment when handling confidential information
• Dependable, punctual, and able to work independently with minimal supervision
• High school diploma or equivalent required; prior office or administrative experience preferred
• Prior experience in the health care industry a plus

Startup Culture Expectation: As Stand Out Home Care is in its startup and growth phase, daily responsibilities may shift based on operational needs. The successful candidate will bring flexibility, initiative, and a solutions-driven mindset to a fast-evolving environment.

Pay: $20.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Health insurance

Work Location: In person

Salary : $20 - $26