Purchasing Coordinator - Plumbing

GENERAL STATEMENT OF JOB

At Stancil Services, our plumbing division depends on a purchasing operation that is fast, accurate, and deeply connected to field needs. The Purchasing Coordinator serves as a key partner in the operation, ensuring plumbing projects receive the materials, documentation, and vendor support required to keep jobs on schedule. This role is ideal for someone who thrives in a growing, high-performance environment where attention to detail and strong communication directly impact project success. You will support multiple Purchasing Agents, streamline procurement workflows, and keep our teams equipped with the right materials at the right time.

SUPERVISORY RESPONSIBILITIES

None

ESSENTIAL JOB FUNCTIONS

• Provide administrative and operational support to Purchasing Agents throughout the procurement lifecycle. 
• Generate, process, and maintain purchase orders for plumbing and construction materials based on Purchasing Agent direction. 
• Coordinate with vendors to confirm pricing, product availability, lead times, order confirmations, and delivery schedules. 
• Track material orders, monitor backorders, and notify Purchasing Agents of delays, discrepancies, or pricing issues. 
• Communicate with Estimating, Field Management, Warehouse, and Accounting to ensure purchasing aligns with project start timelines and operational needs. 
• Reconcile vendor invoices with purchase orders and assist in resolving variances. 
• Maintain accurate purchasing data and documentation within Stancil’s systems (e.g., SAGE Intacct, Buildertrend, or comparable ERP platforms). 
• Assist Purchasing Agents with managing product substitutions, discontinued SKUs, and changes in material cost.  
• Participate in weekly purchasing meetings, job coordination discussions, and other team sessions as needed. 
• Support continuous improvement initiatives by helping standardize purchasing procedures, documentation expectations, and workflow practices. 
• Other related duties as assigned.

EDUCATION, EXPERIENCE AND TRAINING

• 1–3 years of experience in purchasing, procurement, or project coordination (experience in construction or plumbing preferred). 
• Proficiency with ERP and purchasing systems (SAGE Intacct preferred). 
• Proficiency in Microsoft Office (Excel, Outlook, Teams).

STANDARDS OF PERFORMANCE 

• Demonstrate strong analytical skills and the ability to communicate effectively with diverse internal and external stakeholders. 
• Provide professional, informative assistance to customers, vendors, and team members. 
• Act independently when appropriate and bring forward new approaches to operational challenges. 
• Maintain initiative to ensure the continuous flow of purchasing work. 
• Work effectively under pressure and meet required deadlines. 
• Foster trusting, transparent working relationships across departments. 
• Complete tasks accurately, consistently, and within required timeframes. 
• Safeguard confidential company information. 
• Maintain regular, punctual attendance and follow company policies regarding tardiness and time-off requests. 
• Embrace change within a growing organization and adapt to evolving practices, systems, and expectations. 
• Manage multiple tasks efficiently with exceptional follow-through. 
• Demonstrate excellent verbal and written communication skills. 
• Maintain strong organizational skills and attention to detail.

WORKING ENVIRONMENT AND CONDITIONS 

• Work performed primarily in indoor office environments with prolonged periods of sitting, computer use, and documentation review. 
• Frequent use of hands to handle, control, or feel tools, equipment, and digital devices. 
• Must be able to sit, stand, talk, hear, and move throughout the day as needed. 
• Occasional climbing, reaching above shoulder height, stooping, kneeling, crouching, or accessing storage areas. 
• Ability to occasionally lift items up to 15 pounds when handling materials or samples. 
• Must be able to access all areas of company facilities for project, inventory, or vendor coordination purposes. 
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job.

TOOLS AND EQUIPMENT 

• Office equipment such as computers, tablets, printers, copiers, scanners, and standard digital communication tools.

BENEFITS

• 401(k) Matching (100% up to 1st 4% deferred)
• Dental Insurance
• Employee Assistance Program (EAP)
• Health Insurance
• Up to $500 annual employer HSA match (HDHP enrollment required)
• Life Insurance (Group & Voluntary)
• Paid Time Off
• Vision Insurance
• Maternity/Paternity Leave
• Competitive salary Bonus potential

Note: As in any Job Description, this description, including the list of essential functions, is not exhaustive and may be supplemented, as conditions require. The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions.

Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.