Estimator 2 - Commercial

GENERAL STATEMENT OF JOB 

At Stancil Services, we know that every successful project begins long before work begins onsite. The Estimator 2 – Commercial bridges precision and practicality—transforming complex plans into clear, competitive, and accurate bids that drive both client satisfaction and company success. 

This mid-level estimator is responsible for preparing detailed cost analyses, coordinating with multiple departments, and supporting larger, more complex commercial projects while developing the leadership and technical skills needed to progress toward senior level estimating. Working closely with Stancil’s Operations, Project Management, and Finance teams, this role ensures that each estimate supports Stancil’s commitment to quality, efficiency, and reliability. 

SUPERVISORY RESPONSIBILITIES 

None 

ESSENTIAL JOB FUNCTIONS  

Estimating & Preconstruction 

• Review, download, organize, and manage project plans, specifications, and documentation through general contractor portals. 
• Evaluate drawings and specifications to accurately define scope of work, material quantities, labor requirements, and project timelines. 
• Independently perform detailed takeoffs and pricing for multiple bids simultaneously. 
• Generate, refine, and maintain pricing templates, bid sheets, and proposal formats to ensure accuracy, consistency, and efficiency. 
• Prepare and submit competitive, detailed bids aligned with customer expectations and company standards. 
• Develop clear scope clarifications, inclusions, exclusions, and bid proposals. 
• Issue, track, and evaluate subcontractor and vendor solicitations. 
• Maintain cost databases and analyze market trends to ensure pricing accuracy and competitiveness. 

Collaboration & Review 

• Collaborate closely with Operations, Finance, and Purchasing to reduce material and labor inefficiencies. 
• Lead internal bid reviews and conduct formal hand-off meetings with Operations to ensure alignment prior to project execution. 
• Verify general contractor contracts and related documentation prior to final approval. 
• Analyze bid results, feedback, and historical project data to identify opportunities for cost savings and process improvement. 
• Participate in departmental meetings and contribute insights to improve forecasting, bid strategy, and operational outcomes. 

Process Improvement & Documentation 

• Maintain a structured digital filing system for estimates, takeoffs, contracts, and supporting documentation. 
• Assist in developing, improving, and maintaining estimating tools, templates, and standard operating procedures (SOPs). 
• Support process-improvement initiatives that strengthen the connection between estimating accuracy and field performance. 
• Mentor and support Estimator 1 staff as needed, providing guidance and best practice support. 

Travel 

• Minimal travel, primarily for vendor meetings and pre-bid site walks 

Additional Responsibilities 

• Perform other related duties as assigned to support departmental and company objectives. 

EDUCATION, EXPERIENCE AND TRAINING 

• Bachelor’s degree preferred but not required. 
• Proficiency with estimating and cost-management software required. 
• Proficient in digital takeoff software such as On Center software. 
• Proficiency with Microsoft Office Suite or comparable programs required. 
• Experience with multi-family, educational, and large-scale commercial projects preferred. 
• 3–5 years of commercial estimating experience (paint and/or Drywall preferred) 

STANDARDS OF PERFORMANCE 

• Ability to manage multiple bids under tight deadlines 
• Strong analytical skills and cost‑control mindset 
• Clear communication skills with vendors, GCs, and internal teams 
• Demonstrate excellent written and verbal communication skills in all interactions. 
• Apply a solid working knowledge of construction estimating methods, materials, and best practices. 
• Maintain strong analytical, organizational, and problem-solving abilities with close attention to detail. 
• Exhibit initiative and independence while collaborating across departments. 
• Manage multiple bids simultaneously while meeting deadlines and maintaining accuracy. 
• Build and maintain professional relationships based on honesty, transparency, and trust. 
• Produce accurate, high-quality deliverables that support project success. 
• Adhere to company policies regarding attendance, communication, and conduct. 
• Display adaptability, accountability, and composure in a fast-paced, evolving environment. 
• Communicate proactively with project managers, superintendents, and clients to clarify project requirements and expectations. 

WORKING ENVIRONMENT AND CONDITIONS 

• Primarily an office-based role within a professional workspace or cubicle environment. 
• Regular use of computers, estimating software, and related office technology required. 
• Travel: Minimal - Vendor meetings or pre‑bid walks as needed 
• Must be able to sit, stand, talk, and hear frequently throughout the day, remaining in a stationary position for approximately 75% of working hours. 
• Must be able to climb stairs to access workspaces as needed. 
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job.   

TOOLS AND EQUIPMENT 

• Computers, printers, copiers, and other standard office equipment. 
• Estimating and cost-management software such as On Center, Quick Bid, and Microsoft Office Suite. 

BENEFITS

• 401(k) Matching (100% up to 1st 4% deferred)
• Dental Insurance
• Employee Assistance Program (EAP)
• Health Insurance
• Health Savings Account
• Life Insurance (Group & Voluntary)
• Paid Time Off
• Vision Insurance
• Maternity/Paternity Leave
• Competitive salary Bonus potential

Note:  As in any Job Description, this description, including the list of essential functions, is not exhaustive and may be supplemented, as conditions require.  The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions. 

Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.