What are the responsibilities and job description for the Bid Coordinator position at STAline Waterworks Inc?
We are seeking a detail oriented and highly organized Bid Coordinator who thrives in a fast paced environment and is committed to supporting successful bid execution. Ideal candidates are proactive communicators, strong collaborators, and dedicated to ensuring accuracy and efficiency throughout the bidding and contract renewal process.
STAline Waterworks is a Charlotte, NC based distributor of waterworks products and related items to contractors and municipalities. Our focus is on building strong and trusted relationships with our customers by delivering superior service, quality products and dynamic solutions. STAline offers a professional, friendly and safe working environment, along with a comprehensive benefit package and competitive pay based on skillset, experience, and motivation.
Job Requirements:
- Bachelor’s degree or equivalent from a four-year college or technical school; or a minimum of two years related work experience and/or training, or equivalent combination of education and experience.
- Proficiency with Microsoft software programs such as Word, Excel, and Teams.
- Ability to read and write general business correspondence.
- Ability to analyze and interpret reports, technical procedures, regulations, and policies.
- Ability to effectively present information and respond to questions from managers, customers, or public.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, material margins and volume, area, circumference and apply concepts of basic algebra and geometry.
- Ability to apply common sense understanding to carry out instructions furnished in oral, written, or diagram form and solve problems involving several concrete variables.
Job Responsibilities:
- Partner with Outside Sales personnel within assigned region to manage daily bids and annual contract renewals.
- Assist the Regional Municipal Sales Manager with bid analysis, quick quotes, and pricing.
- Track and report successful and unsuccessful bid outcomes for management review.
- Conduct weekly check-in meetings with the Regional Bid Coordinator to communicate bid and project deadlines.
- Monitor procurement platforms within assigned territory to identify new bid solicitations; share potential project details with Municipal Outside Sales Representatives.
- Monitor active bid projects for any date changes and/or addendums.
- Maintain a calendar of all bid due dates and renewals.
- Aid the Regional Bid Coordinator in gathering and submitting documents for one-time purchases, RFIs, and annual bids.
- Request and file bid tabulations.
- Post bid documents within shared project files.
- Act as secondary point of contact for customers within assigned region.
STAline Waterworks is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.