Executive Candidate Coordinator– Pharma (Hybrid - Tampa, FL)

We are seeking an Executive Candidate Coordinator for a global pharmaceutical client. You will partner closely with the Executive Recruiting Team to provide executive level end-to-end support to candidates and hiring managers globally, including interview and executive assessment scheduling, candidate travel arrangements, and facilitating pre-employment activities with a focus on compliance, efficiency, and providing a positive Candidate and Hiring Manager experience. Will also partner with Business Leaders, HR Business Partners, Total Rewards, Immigration and Global Mobility to enable us to deliver talent to support our mission and business objectives. You may also support non-executive candidates with pre-boarding activities based on hiring volume.

This is a 40-hour per-week, 6-month contract (extensions possible), 50% onsite role at client’s office either in Tampa, FL. Hours: Mon-Fri 8am-5pm

This is a W2 role as a Stage 4 Solutions employee. Health benefits and 401K are offered.

Responsibilities

• Support executive talent acquisition team in providing exceptional candidate care at the Vice President and above levels
• Serve as a Talent Ambassador and liaison to stakeholders and candidates, ensuring seamless scheduling, interview processes, candidate interview preparation and other key travel logistics
• Coordinate and schedule interviews and executive assessments navigating across complex calendar schedules
• Answer Candidate and Hiring manager inquiries using urgency and sound judgment to resolve problems
• Create and maintain strong relationships with key business stakeholders and their administrative teams
• Monitor and maintain meticulous tracking of all logistics for open executive recruitment projects
• Maintain and reconcile expenses in Concur, as needed
• Support pre-offer/pre-hire activities: initiate and adjudicate background checks, drug screens and employment verifications; partner with Global Mobility and immigration; provide seamless and positive on-boarding experiences to ensure new hires are fully prepared for their first day
• Identify opportunities to enhance executive talent acquisition processes to continuously improve candidate and hiring manager experience
• Support development of interview guides and supporting materials, schedule pre-interview briefing sessions and candidate review meetings; proactively manage communications with hiring managers, interviewer team members and candidates
  
  

Requirements

• Minimum of 2 years’ experience working with Executive Levels, across multiple time zones
• Knowledge of Workday and proficiency with the Microsoft Office Suite
• 3 years of HR Admin/Executive Support Experience, with experience in Talent Acquisition preferred
• Experience with scheduling, preferred
• Strong ability to multi-task and prioritize in a fast-paced environment, handling multiple projects with solid organizational skills and project management capabilities
• High School Diploma required; Bachelor’s Degree preferred
  
  

Please submit your resume to our network at https://www.stage4solutions.com/careers/ (please apply to the Executive Candidate Coordinator– Pharma (Hybrid - Tampa, FL) role).

Please feel free to forward this project opening to others who may be interested.

Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates’ qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information, or other applicable legally protected characteristics.

Compensation: $32/hr. - $35.58/hr.