What are the responsibilities and job description for the Office Manager position at Stafford County Public Schools?
Job Title: Office Manager
Location: School and Department Based
Pay Grade: Clerical Salary Scale C10
Work Calendar: All 12 Month Employee
FLSA Status: Non-Exempt
GENERAL PURPOSE
Under the direction of the Administrator, the Office Manager/Executive Assistant performs general and specific clerical duties to support the professional personnel at the assigned location.
Main Job Tasks And Responsibilities
Administrative Duties
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.
Location: School and Department Based
Pay Grade: Clerical Salary Scale C10
Work Calendar: All 12 Month Employee
FLSA Status: Non-Exempt
GENERAL PURPOSE
Under the direction of the Administrator, the Office Manager/Executive Assistant performs general and specific clerical duties to support the professional personnel at the assigned location.
Main Job Tasks And Responsibilities
Administrative Duties
- Serve as Administrative Assistant to the Administrator.
- Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, preparing documents, student enrollment and withdrawal, and welcoming and screening visitors.
- Collect, prepare, check, and review data for records and reports.
- Oversees the daily work activities of the office.
- Develop and maintain a filing system.
- Assist with monthly newsletter production.
- Substitute for classroom teacher at the direction of the principals, if needed.
- Type, review, and correct letters and other correspondence.
- Direct informational requests to proper respondents
- Engage in ongoing professional development relevant to position.
- Respond promptly and thoroughly to written and oral requests for information.
- Maintain a clean, neat appearance, appropriate to position.
- Maintain a record of appropriate attendance and punctuality.
- Serve as a role model for students, colleagues, and the general public.
- Work in close harmony with colleagues, supervisors, and co-workers.
- Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
- Perform other related duties as required/assigned.
- High school diploma, G.E.D., or any combination of education and experience equivalent to graduation from high school, supplemented by courses related to clerical techniques and office procedures
- Knowledge
- Standard office practices and procedures, equipment, and clerical skills; thorough knowledge of English grammar, usage, spelling, punctuation and computation skills.
- Skills
- Proficient in Microsoft Office and Google Suite
- Maintain organization and order with other administrative assistants.
- Abilities
- Work cooperatively in a team environment to meet goals
- Organize and perform work independently
- Meet deadlines for all work even when working on multiple projects
- Show sustained effort and enthusiasm in quality and quantity of work
- Work environment is primarily inside but could be outside, with moderate noise, temperatures that are primarily controlled but could be exposed to outside temperature, and no exposure to chemicals or other negative air quality elements.
- The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
- The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objects by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.