What are the responsibilities and job description for the Administrative Assistant of Special Education- 12 Month position at Stafford County Public Schools?
Job Information
Job Title:
Administrative Assistant
Department:
Student Services
Reports To:
Assistant Director of Special Education
FLSA Status:
Non-Exempt
Work Calendar:
All 12 Month Staff
Salary Scale:
Clerical Salary Scale
Job Summary And Purpose
Education Attainment (Required):
High School diploma or its equivalent is required.
Education Attainment (Preferred):
Associates or Bachelor’s degree is preferred.
Relevant Experience (Required):
Relevant Experience (Preferred):
Previous Administrative, Support Or Clerical Experience Is Required.
Industry Licensure or Certifications (Required):
Industry Licensure Or Certifications (Preferred):
Required Licensures and Certifications
Additional Knowledge, Skills, And Abilities
Knowledge Proficiency in Google Suite (Docs, Sheets, G-Mail, Slides). Knowledge of recordkeeping and document management practices. Experience with scheduling and managing calendars. Skills
Weight Demands
Rarely
Occasionally
Frequently
Lifting – 1–25 lbs
X
Lifting – 26–50 lbs
X
Lifting – 50 lbs
X
Carrying – 1–25 lbs
X
Carrying – 26–50 lbs
X
Carrying – 50 lbs
X
Pushing/Pulling – 1–25 lbs
X
Pushing/Pulling – 26–50 lbs
X
Pushing/Pulling – 50 lbs
X
Physical Demands
Physical Demands
Rarely
Occasionally
Frequently
Standing
X
Sitting
X
Walking
X
Reaching
X
Turning/Twisting
X
Balancing/Climbing
X
Stooping/Kneeling
X
Crouching/Crawling
X
Classification Details (Completed by Human Resources)
Job Family:
ADMINISTRATIVE ASSISTANT 12 NE
Calendar:
ALL 12 MONTH STAFF
Pay Structure:
CLERICAL SALARY SCALE
Position:
907020002
FLSA Status:
NON-EXEMPT
Job Grade:
CP20
Job Code:
0132
Status:
ACTIVE
This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.
Job Title:
Administrative Assistant
Department:
Student Services
Reports To:
Assistant Director of Special Education
FLSA Status:
Non-Exempt
Work Calendar:
All 12 Month Staff
Salary Scale:
Clerical Salary Scale
Job Summary And Purpose
- The Administrative Assistant will perform general clerical duties, to support department operations. The successful candidate will be responsible for managing daily office operations, coordinating schedules, handling communications, maintaining records and ensuring the efficient functioning of the workplace. The Administrative Assistant will also demonstrate a strong attention to detail and have the ability to work well with colleagues and the public.
- Answer and direct phone calls, emails, and other correspondence.
- Check and distribute mail for the special education department
- Schedule appointments, meetings, and conference calls.
- Maintain calendars and coordinate travel arrangements as needed.
- Prepare, edit, and distribute reports, presentations, requisitions, and other documents.
- Organize and maintain filing systems, records, and databases.
- Assist with data entry, writing requisitions, process mileage forms.
- Order and manage office supplies.
- Welcome visitors and provide general customer service support.
- Coordinate meetings and team activities.
- Support three assistant directors and staff with administrative projects and special assignments.
- Ensure confidentiality of sensitive information and company records.
Education Attainment (Required):
High School diploma or its equivalent is required.
Education Attainment (Preferred):
Associates or Bachelor’s degree is preferred.
Relevant Experience (Required):
Relevant Experience (Preferred):
Previous Administrative, Support Or Clerical Experience Is Required.
Industry Licensure or Certifications (Required):
Industry Licensure Or Certifications (Preferred):
Required Licensures and Certifications
Additional Knowledge, Skills, And Abilities
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Professional demeanor and customer service orientation.
- Abilities
- Ability to prioritize tasks and manage multiple responsibilities.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- Engage in ongoing professional development relevant to position.
- Respond to written and oral requests for information promptly and thoroughly.
- Maintain a clean, neat appearance and dress appropriate to position and duties.
- Maintain a record of appropriate attendance and punctuality.
- Serve as a role model for students, colleagues, and the general public.
- Work in close harmony with supervisor(s) and colleagues.
- Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.
Weight Demands
Rarely
Occasionally
Frequently
Lifting – 1–25 lbs
X
Lifting – 26–50 lbs
X
Lifting – 50 lbs
X
Carrying – 1–25 lbs
X
Carrying – 26–50 lbs
X
Carrying – 50 lbs
X
Pushing/Pulling – 1–25 lbs
X
Pushing/Pulling – 26–50 lbs
X
Pushing/Pulling – 50 lbs
X
Physical Demands
Physical Demands
Rarely
Occasionally
Frequently
Standing
X
Sitting
X
Walking
X
Reaching
X
Turning/Twisting
X
Balancing/Climbing
X
Stooping/Kneeling
X
Crouching/Crawling
X
Classification Details (Completed by Human Resources)
Job Family:
ADMINISTRATIVE ASSISTANT 12 NE
Calendar:
ALL 12 MONTH STAFF
Pay Structure:
CLERICAL SALARY SCALE
Position:
907020002
FLSA Status:
NON-EXEMPT
Job Grade:
CP20
Job Code:
0132
Status:
ACTIVE
This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.