Accounting Assistant of Federal Grant Programs

Job Information

Job Title: Accounting Assistant of Federal Grant Programs Department: Academic Programs Reports To: Director of Student Access and Opportunity FLSA Status: Non-Exempt Work Calendar: All 12 Month Staff Salary Scale: Clerical Salary Scale

Job Summary And Purpose

• This grant-funded positions assists with the development and maintenance of the division’s Federal Title I, II, III and IV Part A programs through fiscal responsibility, accountability and program implementation. This position reports directly to the Director of Student Access and Opportunity, under the auspices and direction of the Federal Program Coordinator to ensure the effective implementation of Federal Title I, II, III, and IV Part A programs.
  
  

Work Objectives/Essential Functions

• Assists with the management of the Title I, II, III and IV Part A programs to ensure compliance with the requirements of the programs and the Elementary and Secondary Education (ESEA) legislation and Federal regulations.
• Assists with the management of the budgets of Title I, II, III and IV Part A that are awarded to the division through the programs ensuring that funds are used in compliance and appropriate ways in accordance with law, grant requirements and with current research.
• Assists with Federal Fund accounts and Title budget allocations for all Title schools to ensure compliance with Federal and state Guidelines; OMB regulations; and Stafford County Public School Board policies, regulations, and finance procedures.
• Comply with Stafford County Public School Board’s policies, regulations and finance procedures.
• Monitors activities and funding for the division’s Title I schools and funding, Title II, Title III and Title IV - including but not limited to: budgets, purchase orders, Federal grant forms, procurement of materials and supplies, travel, consultants, stipends, and fringe benefits.
• Assists with receiving items in the accounting system.
• Receives orders in the MUNIS system.
• Processes purchase orders and formats budget for the programs and grants.
• Assists with the preparation and submission of any and all reports required by Federal grants such as but not limited to: website compliance, program evaluation, accountability reports, review timesheets, and review and reconciliation of invoices.
• Assists with the preparation of various financial reports timely and accurately for all grants.
• Compiles data and prepares various statistical, administrative, and professional reports as requested by the Director of Access and Opportunity.
• Assists with grant applications and reports, budget documents, meeting agendas, program evaluations, calendars, course descriptions, promotional materials, memos, and other correspondence. Attends meetings, training, workshops, etc., as appropriate to enhance job knowledge and skills.
• Assist with internal monitoring and reporting systems to assure compliance and effective grant program administration.
• Assists with program audit and prepares and submits financial records/reports as required.
• Monitors and implements other programs and projects in the area of responsibility.
  
  

Education and Experience

Education Attainment (Required): High School Diploma or equivalent Education Attainment (Preferred): Associate's Degree or higher from an accredited college or university is preferred Relevant Experience (Required): Previous experience and/or training which would provide the required knowledge, skills, and abilities to perform varied accounting procedures and related clerical functions. Relevant Experience (Preferred): Industry Licensure or Certifications (Required): Industry Licensure or Certifications (Preferred):

Required Licensures and Certifications

Knowledge

Additional Knowledge, Skills, and Abilities

• Knowledge of field entitlements, grants and federal accountability systems in particular Title I, II, III, and IV programs.
  
  

Skills

• Use of technology for multiple purposes.
• Work cooperatively in a team environment to meet goals.
• Organize and perform work independently.
  
  

Abilities

• Meet deadlines for all work even when working on multiple projects.
• Show sustained effort and enthusiasm in quality and quantity of work.
  
  

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.
  
  

Weight Demands

Weight Demands Rarely Occasionally Frequently Lifting – 1–25 lbs X Lifting – 26–50 lbs X Lifting – 50 lbs X Carrying – 1–25 lbs X Carrying – 26–50 lbs X Carrying – 50 lbs X Pushing/Pulling – 1–25 lbs X Pushing/Pulling – 26–50 lbs X Pushing/Pulling – 50 lbs X

Physical Demands

Physical Demands Rarely Occasionally Frequently Standing X Sitting X Walking X Reaching X Turning/Twisting X Balancing/Climbing X Stooping/Kneeling X Crouching/Crawling X

Classification Details (Completed by Human Resources)

Job Family: ACCOUNTING ASSISTANT Calendar: ALL 12 MONTH STAFF Pay Structure: CLERICAL SALARY SCALE Position: 902040010 FLSA Status: NON EXEMPT Job Grade: C12 Job Code: 0120 Status: ACTIVE

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.