Office Manager

Office Manager/Bookkeeper to run day-to-day accounts payable and receivable and keep the office running. The ideal candidate has done this work before — construction, real estate, or home-building experience is preferred — and can step in with minimal ramp-up.

Key Responsibilities

• Process weekly accounts payable: collect and verify contractor and vendor invoices, prepare payments for review and approval, and keep accurate records in QuickBooks Online.
• Manage accounts receivable — track incoming payments and follow up on outstanding balances.
• Prepare bank deposits and support monthly bank reconciliation with the bookkeeper.
• Maintain accurate QuickBooks Online entries, coordinating with the bookkeeper as needed.
• Serve as office manager: supplies, mail, incoming calls, and equipment/vendor coordination (copier/printer, etc.).
• Support company leadership with administrative tasks tied to accounting and office operations.
• Flag discrepancies, missing documentation, or cash-timing concerns to leadership proactively.
• Other related office and administrative duties as assigned.

Job Requirements

Qualifications

• High school diploma required; Associate's or Bachelor's degree a plus, not required.
• 2 years of hands-on AP/AR experience required, 3 preferred.
• Proficiency with QuickBooks (Online strongly preferred) and Microsoft 365 (esp. Excel and Word).
• Construction, real estate, development, or home-building experience preferred.
• Strong organizational skills; comfortable with high transaction volume against a fixed weekly deadline.
• Strong attention to detail — able to catch discrepancies before they become problems.
• Learns established procedures quickly and works independently after initial onboarding.
• Comfortable handling confidential financial information with discretion.
• Strong communicator; professional and team-oriented with leadership and outside vendors.
• Able to lift and move office supply deliveries (up to ~25 lbs).