Executive Assistant (Fixed-term 1 Year)

About Staffbase

We inspire people to achieve great things together. Our mission is to help organizations unlock the power of inspirational communication with the first AI-native Employee Experience Platform. Our industry-leading and award-winning agentic AI communications channels - intranet, employee app and email solutions - create engaging experiences that connect and empower employees.

Headquartered in Chemnitz, Germany and New York City, with offices in Berlin, London, Sydney, Tokyo, Prague, and Minneapolis–St. Paul, our diverse team of 750 employees supports 2,000 customers—reaching over 16.4 million employees—in transforming their employee experience.

We are proud to be a Unicorn company—privately valued at over $1 billion—demonstrating strong growth, innovation, and lasting impact in our industry. Together, we're shaping the future of workplace communication.

We are looking for an experienced Executive Assistant (Fixed Term, 1 Year) to support our North American Go-To-Market (GTM) Leadership Team. Your exceptional organizational skills and ability to navigate complex challenges with multiple stakeholders across time zones will be instrumental in optimizing efficiency and fostering collaboration for our North America GTM Organization. By embodying our company values of "We truly care," "When you grow, we all grow," and "We take ownership," you'll help cultivate an environment where excellence and culture thrive.

Important: This is a hybrid role. Core in-office days in our NYC (Tribeca) office are Tuesdays–Thursdays, and it is expected that team members will be in the office at least 2 days per week during these core days.

What you'll be doing

• Coordinate all meetings to ensure efficient scheduling and prioritization of time, including daily management of 1:1s, team meetings, offsites, and customer/stakeholder meetings across time zones
• Conserve leadership's time by reading and routing email, initiating meetings, and drafting letters and documents
• Ensure the Leadership Team is prepared for upcoming meetings, presentations, and projects by gathering all necessary materials
• Provide comprehensive support with complex travel planning and expense management across multiple currencies
• Interface effectively with external partners, key customers, and team members on behalf of the North American Leadership Team
• Lead and/or coordinate team events, social gatherings, recognition gestures, and company offsites
• Support the GTM organization with coordination relating to talent and learning programs
• Work cross-functionally to ensure clear and efficient communication across teams
• Play a culture ambassador and community builder role for the company
• Prepare presentations, decks, agendas, reports, and other executive materials
  
  

What you need to be successful

• 3–5 years of experience as an Executive Assistant supporting senior or C-suite leaders
• Experience in fast-paced startup or tech environments strongly preferred
• Ability to manage competing priorities from multiple leaders
• Familiarity with GTM or sales organizations and revenue operations is a plus
• Trustworthy and dependable, with discretion in handling highly sensitive information
• Highly motivated, organized individual with strong attention to detail and minimal supervision required
• Clear written and verbal communication skills, able to connect across all levels of leadership and across multiple time zones
• Strong relationship management skills and the ability to build a personal network across the company
• Bright, high-energy, adaptable individual with a passion to learn and contribute
• Proficient in Google Workspace (Calendar, Drive, Docs, Sheets), Slack, Apple products, and expense management systems
  
  

Preferred qualifications

• SaaS/B2B technology experience
• Sales organization or GTM support experience
• International business or event planning experience
• Project management skills
• Additional language skills (German preferred, not required)
  
  

What you'll get

• Flexibility: Hybrid work model and a yearly flex work allowance of $1,608
• Growth Budget: $1,100 annually for external training
• Recharge: 31 vacation days annually (incl. 1 floating holiday), plus fully paid Fridays off during August (Recharge Fridays)
• Wellbeing: Monthly $40 Wellbeing Allowance (fitness, mental health, hobbies, relaxation)
• Support: 401(k) with company match, health plans including dental & vision, and 12 weeks of paid parental leave
• Volunteer Day: One paid day annually to support a social project
• Referral Program: Employee referral bonus opportunities
  
  

Compensation

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles that will be performed in New York. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of Staffbase's total compensation package for employees. Pay Range: $90,000 - $120,000 base salary per year. Other rewards may include commissions and program-specific awards. In addition, Staffbase provides a variety of benefits to employees, including health insurance coverage, equity, paid parental leave, an employee growth budget, life and disability insurance, a retirement savings plan, wellness days, paid holidays and paid time off (PTO).