What are the responsibilities and job description for the Executive Assistant II position at Staffactory?
Executive Assistant II (Onsite)
Location: Irving, TX 75039
Pay Rate: $23/hour (W2)
Schedule: Monday–Friday, 8-hour shifts
Job Summary
The Executive Assistant II provides high-level administrative support to assigned executives. This position manages calendars, coordinates meetings, prepares documentation, and serves as a key point of contact for internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
Qualifications
- High school diploma (required)
- Minimum of 3 years of experience in office administration and calendar management
- Experience supporting leaders or executives
- Preferred: Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE)
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate appointments
- Prioritize and adjust schedules as needed, including rescheduling or declining invitations when appropriate
- Coordinate administrative and board-level meetings in compliance with organizational and regulatory standards
- Prepare agendas, distribute meeting materials, arrange meeting rooms, coordinate catering, and document minutes
- Assist with follow-up actions and ensure timely communication
- Serve as a liaison between executives, staff, and external partners
- Handle confidential and sensitive information with discretion
- Provide general administrative support, including correspondence, documentation, and workflow coordination
Job Type: Contract
Pay: From $22.00 per hour
Experience:
- Executive Assistant: 3 years (Preferred)
Work Location: In person
Salary : $22 - $23