Project Coordinator - Commercial Millwork Scheduling and Logistics

We are seeking a Project Coordinator focused on scheduling and logistics to support commercial millwork projects. If you excel at managing timelines and coordinating between multiple teams, this role is for you.

This entry-level administrative and operational project management position centers on managing documentation, logistics, and scheduling. You will work closely with project managers, estimators, the production shop, and General Contractors to oversee project lifecycles, track material deliveries, and maintain accurate documentation.

Job Details

• LOCATION: Wylie, TX 75098
• POSITION: Contract to hire
• SCHEDULE: 7AM – 4PM M-F
• PAY: 22.00hr
• BENEFITS: Healthcare, Dental, Vision, Life, Disability, Telehealth, Prescription Drug Discount Plan etc.

Responsibilities

• Create, organize, and track essential project documentation including submittal logs, product data sheets, RFIs, and change orders.
• Coordinate with vendors and the internal fabrication shop to ensure specialty hardware, lumber, veneers, and solid surfaces are ordered, tracked, and delivered on schedule.
• Maintain and update project timelines, ensuring alignment between shop production schedules and General Contractor installation schedules.
• Act as the primary administrative point of contact, providing clear and timely email and phone updates between General Contractors, field teams, and internal staff.
• Support Senior Project Managers in tracking project budgets, compiling monthly progress billings, and organizing vendor invoices.
• Prepare complete closeout packages for General Contractors, including Operation & Maintenance manuals, material warranties, care instructions, and punch-list completion tracking.

Required Qualifications

• 1–2 years of administrative experience in construction, manufacturing, or trade subcontractor environments such as Project Assistant, Project Coordinator, or Contracts Administrator.
• Strong mastery of Microsoft Office.
• Exceptional organizational skills with sharp attention to detail and ability to manage multiple project files and deadlines simultaneously.
• Confident, proactive, and professional verbal and written communication skills for interaction with commercial clients and internal teams.

Preferred Qualifications

• Basic ability to navigate architectural plan sets.
• Experience with Procore or manufacturing ERP software.

Staff Perm is an Award Winning and Certified Small Business Enterprise utilizing a staff with over 20 years of staffing and placement experience to simplify the employee recruitment process. Staff Perm LLC 7214 S State Hwy 78 Suite #1, Sachse, TX 75048 www.staffperm.com

All offers of employment are contingent upon successful completion of a background check and drug screening based on local, state, and federal laws.

Minor offenses will not necessarily disqualify candidates; all situations are reviewed by HR for compliance with local laws and hiring requirements.

If you are skilled in coordinating schedules and logistics to keep projects on track, we invite you to apply and join our commercial millwork team.