What are the responsibilities and job description for the Commercial Contracts Specialist position at Stadler US?
Commercial Contracts Specialist
Stadler has been building trains for over 80 years. With our innovative strength, flexibility, and reliability we are a leading manufacturer of rail vehicles today. In addition to our Swiss locations, around 14,500 employees work at 16 production and components sites at over 80 service locations in Europe, North America, and North Africa. Our passion goes beyond building the trains customers want and people choose to ride. As a complete service provider and dedicated partner in signaling and maintenance, we guarantee safety, availability, and operation.
Join our team and help us shape the future of mobility!
As a Commercial Contracts Specialist, you will collaborate with internal teams, including legal, procurement, and project management, to draft, negotiate, and finalize supplier contracts, ensuring compliance with company policies and confidentiality requirements. This position manages the entire contract lifecycle, from tracking amendments and renewals to ensuring proper filing and accessibility of documents. This role involves monitoring contract compliance, preparing executive summaries, and providing ongoing reports to key stakeholders. This role will also develop and deliver internal training to promote contract protocol awareness, act as the liaison for contract-related inquiries, and assist with Freedom of Information Act (FOIA) requests by handling redactions and ensuring legal compliance. Additionally, continuously evaluate and improve contract management and FOIA response processes to ensure efficiency and adherence to relevant laws.
Key Activities
- Collaborate with the designated representatives from legal department to draft and finalize contract templates ensuring that key commercial and legal terms are properly reflected in the final documents.
- Negotiate applicable contracts to target completion date in a timely manner with new and existing suppliers, ensuring agreements are aligned with the company’s confidentiality, legal, and project goal requirements.
- Maintain a structured and up-to-date database of contracts, ensuring that documents are easily retrievable for future reference.
- Ensure version control of contracts and maintain accurate records of contract amendments, renewals, and expirations.
- Oversee the full contract lifecycle, including tracking amendments, renewals, and expirations, ensuring all documents are properly filed and accessible in the contract management system.
- Create clear, concise summaries of contract negotiations and discussions, highlighting key terms, obligations, timelines, and deliverables.
- Regularly report to designated department representatives on compliance metrics, including any suppliers missing contracts, the status of ongoing negotiations, upcoming contract expirations, and any risks associated with non-compliance.
- Collaborate with the designated representatives from legal department to draft and finalize contract templates.
- Monitor compliance with contract terms and conditions, including timelines, budgets, and quality standards and address any discrepancies and enforce contract obligations.
Qualifications
- Bachelor’s Degree in Business Administration, Legal Studies, English, or equivalent experience, with a minimum of two (2) years of experience commercial contract administration.
- Excellent communication skills, with the ability to navigate difficult conversations in a constructive and professional manner.
- Strong analytical and independent problem-solving skills.
- Knowledge of corporate legal requirements related to procurement and contracting.
- Proficiency in contract terms, performance metrics, and project risk assessment.
- Strong computer proficiency, including Office Suite
- Fluent in English, German is a plus
- Must be willing to relocate to Atlanta, GA (if applicable)
What we offer
Stadler US employee benefits package includes:
- Competitive Pay (annual bonus potential)
- Low-cost, comprehensive Medical / Dental / Vision / Rx plans
- 401(k) with generous employer match after 90 days
- Generous Paid Time Off / 10 Paid Holidays / Extended Paid Holiday
- Paid training/career development
- Tuition and training reimbursement
- Paid maternity and parental leave
- Company-paid life and disability insurance
- Referral bonus program
Stadler US is an Equal Opportunity Employer
