What are the responsibilities and job description for the Private Events Manager position at Stadium Corporation?
The Stadium Corporation
The Stadium Corporation is the operating entity of Finley Stadium Davenport Field, the First Horizon Pavilion, and surrounding property. Home to Chattanooga Mocs Football, the Chattanooga Football Club, and the Chattanooga Market, the campus hosts 500,000 visitors and over 200 events annually. Opened in 1997 as a public-private partnership, Finley Stadium has also hosted the FCS National Championship, US Soccer National Teams, TSSAA Football Championships, concerts, and numerous local and regional events. Our Core Values are Put People First and Continuous Improvement.
Role
Reporting to the Events Director, the Private Events Manager is responsible for scoping, booking, and managing private events for venues on Finley Stadium’s campus; delivering exceptional service that promotes retention and growth.
This is a full-time, salaried position, with commission opportunity.
Responsibilities
- Serves as primary contact for prospective private event clients, managing all aspects of event planning, walkthroughs with clients, coordination with managers, scheduling of staff and third-party contractors, event day execution, and post-event after action notes and invoicing.
- Works with Suites Manager and contract caterer to develop experience programs, culinary packages, and pricing for private events; specifically in the First Horizon Pavilion and Ultra Club.
- Maintains relationships with existing tenants and annual or routine event clients ensuring retention and partnership growth.
- Build and maintain a pipeline of opportunities, maintaining accurate records and detailed sales activities in the Momentous event management platform.
- Assist in creation of new event spaces, concepts, and packages that meet market demand and industry trends.
- Heavy user for Event Management platform that manages all aspects of event scheduling, CRM, contract management, task list, invoicing, and reporting.
- Responsible for executing the Event Booking Policy based on established contracts and desired “event-mix” by the Board of Directors.
- Responsible for generating new revenue through event packages, marketing, networking, open houses, and social media.
- Outlines marketing campaigns and email newsletters to support event promotion, market venue sales and initiatives, and provide resources for guests visiting campus.
- Develops and maintains venue marketing publications, such as Venue Specification Guide, Catering Packet, and marketing handouts.
- Attends community events and meetings, representing organization as an avenue to building partnerships and relationships in the area.
- Keeps the finleystadium.com website fresh and up to date, working with partners to ensure search engine optimization, and customer feedback is up to date.
- Other duties as assigned.
Qualifications
- Associates or Bachelors degree in Marketing, Business Administration or related field.
- 3 years experience in Event Management and Sales, with proven record of developing new business revenue.
- Experience in contract negotiation and administration.
- Analytical and data-driven approach to marketing.
- Experience in Event Management platforms.
- Advanced skills in Microsoft Excel and Adobe Acrobat.
- Thinks globally and analytically in order to reach appropriate solutions and creative positive results for the organization and community.
- Personable, Detail-oriented, Self-starter, Problem-solver, Team player, and ability to present data in consumable form.
Applications will remain open till January 5, 2025.