What are the responsibilities and job description for the Accounts Payable Specialist - Part Time position at Stabila North America?
Job Title: Accounts Payable Specialist (Part-Time)
Reports to: Controller of Finance and Administration, Stabila Inc.
Required Skills:
In-Depth knowledge of accounting principles, general ledger, and chart of accounts
Strong Organizational skills
ERP experience - preferred Prophet 21
Moderate to Advance Excel Skills
Effective, clear, and timely communication
Detailed and deadline driven
Adaptability and willingness to grow
Basic understanding with foreign (Canadian) and US currency
Flexible but consistent, part time schedule Monday - Friday
Must Have’s:
Can-Do attitude, team player, positive, enthusiastic, ability to be cross trained with some accounts receivable functions when team members are on vacation.
Scope of Job:
Work with staff accountant on coding of invoices for operational expenses
Convert PO vouchers for all inventory receipts
Prepare and update cash requirement reports for staff accountants’ review on check dates (10th, 20th, and last day of the month)
Issue and gather supporting documents for when vendors are paid
Research and approve new vendors and maintain vendor information in ERP system
Reconcile and review all incoming vendor statements and resolve if any discrepancies
Manage inner company payable aging report and balance to trial balance and ledger
Provide back up for commission monthly payments – due on the 10th of each month
Provide back up for co-op claims once approved
Log and track all payments in daily cash log for US and Canada accounts
Approve positive pay items is applicable
Reconcile cleared disbursements daily, if applicable
Other responsibilities include back up support for accounts receivable, provide admin and finance support to other members of the accounting team, assist with 1099-year end filings, maintain all and any accounts payable logs, obtain and track all vendor compliance paperwork