Project Coordinator

Position Summary and Essential Functions: The Project Coordinator provides critical support to the project management team by organizing documentation, assisting with project planning activities, and maintaining clear communication between office and field personnel and assisting with administrative tasks. This role supports all phases of construction projects—from preconstruction through final close‑out—ensuring information flows accurately and tasks are completed efficiently. The ideal candidate is a critical thinker who is detail oriented, proactive, and able to solve problems while thriving in a fast‑paced construction environment. 

Essential Duties and Responsibilities

Project Coordination Core Processes

• Support Project Managers move from preconstruction → construction → closeout with RFIs, submittals, change orders, and close-out documentation
• Understanding specifications and how they relate to drawings
• Maintain project records and transition paper files to electronic systems
• Prepare purchase orders, subcontracts, and budget tracking sheets
• Coordinate communication between field teams, vendors, engineers, and subcontractors
• Create and maintain jobsite contact lists and supervisor project books
• Assist with computerized scheduling and project planning tools
• Distribute memos, emails, meeting minutes, and other correspondence
• Assist with formatting documents and computer-generated drawings
• Perform general office duties including printing, filing, and data entry

Marketing / Social Media Assistance

• Assist in planning, creating, and scheduling content for social media platforms
• Help create graphics and visual content using Canva, Adobe Creative Suite, or other design tools.
• Help coordinate marketing campaigns, events, trade shows, and sponsorships.
• This role collaborates closely with the Marketing Manager and Business Director to create content, manage social media, coordinate campaigns, and maintain brand consistency across all channels.

Knowledge, Skills, Abilities, and Physical Requirements:

• Proficiency in Microsoft Office Suite, Database software such as Trimble (Vista), and Adobe
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Familiarity with construction terminology and project workflow
• Knowledge of social media platforms and trends.
• Basic design skills (Canva or Adobe Photoshop/Illustrator preferred).

Education and Experience:

• Minimum 2 years of experience in a construction‑related administrative or project support role, or in an administrative, compliance, or quality control position within a technical, regulated, or process‑driven environment, or an equivalent combination of relevant experience and skills.  Candidates must be comfortable reviewing plans, manuals, and other technical documents and able to process work independently with minimal direction
• Associate degree, BAS degree preferred in construction management, business, or related field
• Database management experience required, including organizing, maintaining, and retrieving project data
• Demonstrated ability to work independently and as part of a team
• Previous experience supporting Project Managers or field operation
• Familiarity with reading construction drawings / specifications (a plus but not required)