Project Coordinator

The Project Coordinator provides essential support to the estimating, marketing, and project management teams. This role ensures coordination from preconstruction through project execution by managing documentation, facilitating communication, and assisting with administrative tasks. The ideal candidate is detail-oriented, a quick learner and able to work in a fast-paced construction environment.

Project Coordination:

• Support Project Managers with RFIs, submittals, change orders, and close-out documentation
• Maintain project records and transition paper files to electronic systems
• Prepare purchase orders, subcontracts, and budget tracking sheets
• Coordinate communication between field teams, vendors, engineers, and subcontractors
• Create and maintain jobsite contact lists and supervisor project books
• Assist with computerized scheduling and project planning tools
• Distribute memos, emails, meeting minutes, and other correspondence
• Assist with formatting documents and computer-generated drawings
• Perform general office duties including printing, filing, and data entry

Marketing & Communications Support:

• Assist with basic marketing tasks such as scheduling, organizing materials, and coordinating events
• Support content creation for social media, newsletters, and promotional materials
• Help maintain customer databases and mailing lists
• Collaborate with internal teams and external partners to align marketing efforts

Knowledge, Skills, Abilities, and Physical Requirements:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook), Database software such as SmartBid, Hard Dollar, Accubid, and Adobe/PDF software
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Familiarity with construction terminology and project workflow

Education and Experience:

• Minimum 2 years of experience in a construction-related administrative or project support role
• Associate degree, BAS degree preferred in construction management, business, or related field
• Database management experience required, including organizing, maintaining, and retrieving project data