Executive Coordinator

POSITION SUMMARY:

The Executive Coordinator provides strategic and administrative leadership for the LL.M./J.S.D. Program in Intercultural Human Rights (ICHRP).  Reporting to the Program Director, the Executive Coordinator manages daily operations, leads recruitment and enrollment initiatives, advances the Program’s outreach, partnerships, and public engagement efforts.  The Executive Coordinator also supports budgeting and project administration. 

This role supports executive level functions such as strategic planning, event creation and oversight, communications, grant development and media relations while serving as the primary point of contact for prospective students, faculty, government agencies, NGOs, and international partners. 

ABOUT ST. THOMAS UNIVERSITY COLLEGE OF LAW:

Founded in 1984, College of Law is one of the most diverse access law schools in the United States. It is part of St. Thomas University, founded in 1961 as Biscayne College by the order of the Augustinian Friars. St. Thomas University is an urban, student-centered, Catholic university with rich cultural and international diversity, dedicated to developing leaders who contribute to the economic and cultural vitality of the regions they serve. To this end, the College of Law remains committed in teaching, scholarship, and service, to fostering a public order of human dignity, to training lawyers sensitive to the needs of the region’s underrepresented communities, and to expanding access to professional opportunities which includes active partnerships with business, government, and the South Florida Community.

Equal Opportunity: St. Thomas University provides equality of opportunity in education for all persons, including faculty and staff (with respect to recruitment, hiring, retention, promotion, tenure, compensation, terms and conditions of employment, termination, and the like) and students, including applicants for admission and enrolled students (with respect to admission, retention, and the like), except that the University (1) will maintain its Catholic values in the operation of the University, and (2) may exercise a preference for Catholic faculty in recruitment and hiring. (The general norm of the Apostolic Constitution on Catholic Universities states that “the number of non-Catholic teachers should not be allowed to constitute a majority within the institution.”) St. Thomas University also provides its students and graduates with equal opportunity to obtain employment, including the requirement that every employer to whom it furnishes assistance and facilities for interviewing and other placement services must observe the principles of equal opportunity.

Nondiscrimination: Except for the maintenance of Catholic values in the operation of the University and a preference for Catholic faculty in recruitment and hiring, discrimination on the basis of race, color, ethnicity, religion, national origin, sex, gender, gender identity or expression, sexual orientation, age, disability, or military status, marital or familial status, or any other category that is or becomes protected by law, is strictly prohibited.

Accreditation: St. Thomas University College of Law is fully accredited by the American Bar Association and is a member of the Association of American Law Schools (AALS). St. Thomas University is accredited by the Southern Association of Colleges and Schools Commission on Colleges

ROLES AND RESPONSIBILITIES:

• Principal responsibility: recruitment and enrollment of LL.M. and J.S.D. students in Intercultural Human Rights.
• Research, consult, plan, and design constituent components (including budgeting) of a good promotional strategy for the Master’s and Doctoral programs.
• Establish the procedure to advertise the programs and identify the respective fora of advertisement, including drafting the substance of the advertising tool/ modality, selecting appropriate and effective visual material, suggest, approve the design of ads, review, and approve the various fora of advertising etc.
• Develop enrollment marketing publications and communications including fliers, brochures, viewbooks, website postings, electronic mail and other media, including an effective social media presence.
• Identify, network with recruiting agencies, and participate in recruiting events.
• Devise and implement strategic planning initiatives regarding on/off campus recruiting events, and perform outreach to colleges and universities, organizations, and prospective students.
• Develop and manage a robust recruiting calendar.
• Plan, coordinate, and execute program informational sessions throughout the year, open houses, and admitted Students events).
• Admissions -- collect and review for accuracy all application materials from prospective students: application form, resume, personal statement, letters of recommendation, transcripts, credential evaluations, writing samples etc. Coordinate and help conduct in person or Zoom interviews of the applicant with the Director.
• Implement admissions communications and applicant engagement strategies, and provide information on distinguished faculty, costs of the program and funding resources available, including scholarships.
• Pay particular attention to foreign credentials, respective evaluations, translations, and the requirements for foreign student visas etc. Offer recommendations to the Director for decisions (accept/ reject/ waitlist).
• Assist with planning, coordination, and execution of Orientation Events.
• Implement program activities, including research projects, conferences, training programs, and special events.
• Draft budget and explore additional resources for the program as well as for extra- or co-curricular activities, or community related activities.
• Coordinate with the Director to develop and implement academic enhancement programs for students.
• Perform other related duties as required by the Director. 

POSITION QUALIFICATIONS/SPECIFICATIONS:

• Bachelor's degree required; advanced degree in international relations, human rights or related field preferred. 
• Preferably at least one (1) year of experience in graduate student recruitment and program administration.
• Knowledge and experience of project and budget management.
• Strong written and verbal communication skills; fluency in English required (Spanish preferred).
• Ability to build partnerships and work effectively in diverse multicultural environments.
• Ability to work flexible hours, travel locally, and manage multiple priorities under deadlines.
• Proven managerial, day-to-day problem-solving, negotiation and interpersonal skills.
• Proficiency in standard computer programs and digital communications tools.
• High level of discretion, professionalism and integrity.
• Physical requirements are within the normal bounds of an office environment but may include occasional lifting, carrying, pushing/pulling up to 20 pounds.

SUPERVISION RECEIVED:

Executive Coordinator reports to the Director of LLM/J.S.D. in Intercultural Human Rights Program.

SUPERVISION EXERCISED:

• Graduate Fellows and/or Research Assistants
• Consultants (as needed)