Parish Administrator

SUMMARY: The Parish Administrator provides services and oversight for the administrative, financial, and communication activities of St Thomas Episcopal Church, a parish of approximately 190 families. The Administrator reports to the Church Rector.

RESPONSIBILITIES AND DUTIES:

• • • • • ADMINISTRATIVE:

          • records, stores and maintains membership letters for parishioners

          • handle all correspondence for Rector and Church staff

          • answers phones, directs calls, takes messages

          • greets and entertains visitors to the church office

          • keeps parish calendar for services and events and schedules use of facilities

          • files and preserves all important Parish documents including annual parochial report

          • prepares certificates for Marriages, Confirmations and Baptism and records these events

          • prepares, copies, and distributes bulletins for all services

          • keeps record of Vestry minutes for all meetings

          • oversees Memorial Garden record keeping and operations

          • orders supplies for kitchen and church, coordinates for services and maintenance

        • FINANCIAL

          • verifies and records contributions, donations and memorials and makes bank deposits

          • records and executes payroll, prepares W2 and 1099 forms, pays taxes and benefits

          • works with Parish Treasurer for budget preparation and reporting and annual audit

          • prepares and distributes contribution statements at end of the year and as needed

          • oversees purchasing and contracts, to include disbursement of funds

        • COMMUNICATION

          • maintains the parish prayer list

          • prepares and mails weekly readings for Layreaders

          • assists/directs visitors requesting assistance

          • keeps Parish directory and mailing lists current

          • prepares/mails schedules for ushers, counters, and hospitality groups

          • manages and distributes Parish mailings and bulk emails (including weekly happenings).

          • updates the website, social media accounts, and other forms of communication as needed

          • serves as the parish liaison in communications with the Church Pension Group

QUALIFICATIONS AND SKILLS:

• proficiency with Microsoft Office

• proficiency with PowerChurch Plus and/or Quicken Finance

• exceptional communication and organization skills, attention to detail

• minimum of 5 years’ experience with financial and communication responsibilities

• references to be provided upon request

• ability to maintain confidentiality among staff and parishioners

ADDITIONAL CONSIDERATIONS

• on-site presence required. Flexibility in schedule considered essential

• work schedule is typically Monday to Friday

• knowledge of liturgical procedures preferred

• relocation assistance not available

• may perform other duties not established above as needed

• experience with website configuration preferred

COMPENSATION AND BENEFITS:

• salary up to $45,000 annually depending on qualifications and experience

• 403B pension plan

• medical plan

• standard reimbursement for permissible business expenses including work travel

OTHER CONSIDERATIONS:

• 2 weeks annual vacation.

• Federal holidays as leave days (when not conflicting w/major diocesan events).

• There will be an annual review.  The Rector will conduct this review.