Parish Office and Pastoral Assistant

Parish Office and Pastoral Assistant

St Scholastica is seeking a part-time Parish Office and Pastoral Assistant to support parish operations and pastoral functions. This position is part-time, non-exempt, not eligible for benefits and expected to work 20-29 hours per week on average, not to exceed 29 hours.

General Duties:

· Welcome and greet people who come into the Parish Office and refer them to the appropriate person or group to meet their needs

· Available at least 20-24 hours per week in the office

· Assists Pastor with miscellaneous tasks

· Other items and duties as assigned

Office Duties:

· Prepare and print weekly parish bulletin

· Prepare and send monthly “What’s Happening” Flocknote communication

· Manage office supplies inventory and order when necessary

· Update changes to the website

· Attend weekly staff meeting

· Receive incoming calls and return messages promptly

· Maintain parishioner database

· Maintain parish calendar of events

· Manage weekly website requests and follow up communications

· Manage online Ministry Scheduler

· Approve mass intention requests and track payments

Sacramental/Liturgical Duties:

· Verify all requirements are met for Sacraments

· Track all required paperwork and maintain organized files

· Record all Sacraments in Sacramental books

· Notify other parishes of Sacraments received

· Create certificates for Sacraments

· Coordinate with Pastor and Funeral Directors, Wedding Directors or others for funerals, weddings and other services as needed

· Coordinate with Pastor, Deacons, and Director of Family Faith Formation for Sacraments and Faith Formation

· Coordinate with ushers, greeters, musicians and other ministry volunteers for liturgical ministries and responsibilities

· Manage and order all liturgical supplies as needed (hosts, candles, etc.)

This job description outlines the essential functions of the role and may be supplemented by additional responsibilities consistent with the scope and authority of the position and the mission of the Church.

· Must be a practicing Catholic in good standing with the Church and eager to carry out the mission of the Church

· Must keep high personal standards and moral conduct that demonstrates and communicates the Catholic faith

· A working knowledge of Microsoft Office Suite

· Proficient skills in learning online software

· Excellent customer service and communication skills

· Strong time management skills

· Attention to detail

· Ability to maintain confidentiality and exercise discretion

· Ability to work collaboratively with clergy, staff, volunteers and parishioners 

Job will close September 16, 2026