Facilities Manager

Saint Peter School is a Catholic, diocesan K-8 school located in Cambridge, MA. We are a co-educational school with an approximate enrollment of around 210 students. Saint Peter School is currently looking for an outstanding candidate to serve as its part-time Facilities Manager. The Facilities Manager reports to the Head of School and oversees all aspects of the school's physical plant, ensuring a safe, functional, and well-maintained learning environment for our students, faculty, and staff.

POSITION OVERVIEW

The Facilities Manager will serve as the primary liaison for all facilities-related matters at Saint Peter School. This position requires a hands-on professional with broad knowledge of building systems, maintenance practices, and vendor management. The ideal candidate will possess strong technical skills, excellent communication abilities, and the capacity to manage multiple priorities while maintaining budgetary constraints.

JOB RESPONSIBILITIES:

• Serve as primary liaison for all facilities matters, managing heating/cooling systems (including steam boilers), overseeing custodial contracts, communicating actively with school administration, and coordinating all MEP vendors (electrical, plumbing, HVAC).
• Develop and maintain preventive maintenance schedules, manage work order systems through digital ticketing platforms, and handle day-to-day facilities concerns from faculty and staff.
• Ensure safety and compliance by conducting regular inspections, maintaining documentation for fire and building codes, coordinating emergency procedures, and managing relationships with local inspectors and health departments.
• Act as project manager for major facilities initiatives including upcoming heating system overhaul, playground replacement, and furniture replacement projects.
• Manage facilities budget by tracking expenses, developing project cost estimates and savings possibilities, identifying energy savings and government program opportunities, and participating in strategic planning with administration.
• Coordinate facility operations including event setups, snow removal, security/access systems, and collaboration with parish facilities team(s).
• Maintain comprehensive documentation of equipment warranties, service contracts, maintenance histories, and critical parts inventory.
• Perform other tasks as assigned by the administration.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent; technical degree or specialized training strongly preferred.
• 3-5 years of facilities management experience with knowledge of multiple building systems, especially steam boilers.
• Proficiency in digital tools including GSuite, Microsoft Office, and ticketing systems (Jotform, Google Forms).
• Strong problem-solving, communication, and vendor management skills; a team player with an interest in running a lean and collaborative operation.
• Ability to work independently with sound judgment while managing multiple priorities, especially communicating actively with the business office about priorities and expenses.
• Physical ability to perform facilities inspections, minor maintenance tasks.
• Ability to regularly lift 50lbs.

PREFERRED EXPERIENCE:

• Professional certifications (CFM, OSHA, boiler operator license).
• Experience in educational or Catholic school settings.
• 5 years of experience in a substantially similar role.
• Knowledge of building automation systems and project management.

Job Type: Part-time

Hours: 20-25 hours per week, Monday to Friday, primarily on-site with potential for administrative remote work on a project basis.

Compensation: $40.00 - $45.00 per hour

Benefits:

• Sick time accrual
• Flexible schedule within operational requirements
• Additional benefits may be available, to be discussed during hiring process

Work Location: On-site in Cambridge, MA 02138

Job Type: Part-time

Pay: $35.00 - $45.00 per hour

Expected hours: 25 per week

Work Location: In person

Salary : $35 - $45