Business Manager

Position Summary:

The Office Manager is the person who coordinates and oversees day-to-day office life, facility management, and administration on behalf of the Rector. He or she is responsible for vetting and hiring vendors, building public awareness and budgeting costs for events and daily operations to provide conscientious stewardship of center resources.

Ministerial Character:

The Rector is the visible principle and foundation of unity in the parish (St. Peter Catholic Student Center) which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. To fulfill his mission, the Rector employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

Positions employed at St. Peter Catholic Student Center (SPCSC) help to extend the ministry of the Rector in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Rector in the performance of his ministry and thereby engages in ministry for the Church.

Mission:

St. Peter Catholic Student Center (SPCSC) is a campus ministry of the Diocese of Austin whose mission is to welcome and serve the students of Baylor University, McLennan Community College (MCC) and Texas State Technical College (TSTC) by nurturing spiritual growth through worship, education, fellowship, and service within the Catholic tradition.

Major Duties and Responsibilities:

Office Management

• Responsible for the day-to-day physical operations of the church office including, but not limited to: inventory control of office supplies, book orders and inventory, and assurance of a pleasing atmosphere for visitors, parishioners, and staff
• Supervise and support volunteers who help with office and facilities related tasks.
• Provide administrative support for the Pastor and staff of St. Peter, as needed
• Work cohesively with other departments and coworkers, as part of a team.
• Coordinate communications with Communications staff in regards to Holy Days, holiday office closings, office hour changes, etc.
• Create system of communication among office staff and volunteers
• Responsible for the day-to-day physical operations of the front office
• Pick up mail from PO Box

Scheduling:

• Room Reservations for meetings – staff led, student ministries, events, etc.

Finance:

• Supervise the sales of varieties of inventory and money handling, including weekly deposit information to the finance office

Administrative:

• Responsible for coordinating the opening of the office during the week
• Responsible for ensuring office and phone coverage
• Recruit, train, and schedule Student Receptionists
• Facilities management
  • Supervise facilities interns
  • Responsible for overall building maintenance and cleanliness
  • Oversee inventory for cleaning supplies
• Responsible for establishing and maintaining relationships and contracts with vendors related to Office and Facilities Management, including but not limited to
  • Janitorial Services
  • Plumbing
  • A/C
  • Grounds/Landscaping
  • Rectory Housekeeping
  • IT
  • Security
  • Etc.
• Establish and maintain office records
• Assist Rector in completing Sacramental Paperwork
• EIM Site Facilitator
  • Schedules and sets up trainings
  • Maintains EIM records
• Liturgical Supplies
  • Inventory and order liturgical supplies during the summer recess in the absence of the Liturgy Intern
  • Place annual order for Pew Missals

In addition to the above responsibilities, the Office Manager should be prepared to carry out any other tasks designated by the Rector.

Requirements / Skills:

• 1-2 years of supervisory experience.
• Experience with scheduling and ordering/managing supply inventory
• Ability to create a welcoming, customer service focused environment
• Excellent communication skills
• Ability to work under pressure while multi-tasking
• Ability to work flexible shifts: days, weekend, and/or nights
• Excellent computer skills and experience with Microsoft Office and general computer applications.
• Experience with databases
• Knowledge of the Catholic Church

Minimum Qualifications:

Education and Trainings:

• High School diploma with additional years of experience beyond the established job experience requirement for this position may be considered in lieu of a degree.
• Bachelor’s Degree requirement.

Experience:

• Three (3) years of full-time, wage- earning, general reception/volunteer coordination experience
• Two (2) years of experience in word processing, publishing software, and data system computer program.

Licenses/Certifications:

• Valid Texas driver’s license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Employee Certification

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.