Business Manager

Description

SUMMARY

The parish Business Manager is an administrator in support of the Pastor’s responsibilities to the parish. This minister is a steward of the physical, financial and personnel resources of the parish and provides leadership and consultation among various groups, committees, and processes in the parish. The Business Manager will be a person of faith committed to Gospel values, the responsible management of resources, and will help the parish fulfill its mission and purpose.

THIS POSITION WILL ALSO ASSIST THE PRINCIPAL OF ST PAUL SCHOOL WITH SIMILAR RESPONSIBILITIES AS LISTED BELOW.

The Diocese of Orlando four core values lay the foundation for the work performed by employee.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Facilities Management Responsibilities

· Supervises any major construction, improvement or repair.

· Solicits and reviews bids and quotes and negotiates contracts in coordination with the Diocesan Office of Design and Construction.

· Establishes and monitors preventive maintenance programs for all properties.

· Coordinates security measures to protect property and personnel.

Administrative Responsibilities

· Directs the management of the parish office and parish records. 

· Coordinates parish liability and property insurance, and workers compensation with diocesan general insurance program.

· Maintains good working relationships and effective communications between parish, community, various groups, and outside authorities.

· Attends all pastoral staff meetings, commission meetings, and Parish Council meetings as necessary.

· Attends all diocesan meetings, as necessary, representing the parish and the Pastor.

· Consults with and advises Pastor on business and administrative matters that affect the parish.

· Professionally communicates and interacts with staff members, management team, and diocesan officials.

· Supervises and assists committees planning parish events and fundraisers. 

· Ensures the observation of the liturgical seasons by managing the changes in the seasonal church environment.

· Manages weekly communications including weekly bulletin, the MyParish App, bulletin board, and announcements. 

Human Resources Responsibilities

· Facilitates enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office including insurances, annual enrollment, retirement, and 403 (B); provides on-going information and documentation to employees.

· Handles new and terminating employee questions and paperwork; coordinates the Onboarding process in the HRIS system.

· Responsible for all employment actions in the HRIS system; ensures documentation is accurate and sufficient; maintains accurate employment and pay records within the HRIS system.

· Responds to employee payroll and human resources inquiries; collaborates with Diocesan Office of Human Resources as needed.

· Oversees and implements the Diocesan background/fingerprinting requirements for the parishes.

· Supervises and directs clerical support staff; updates job descriptions for all staff as required.

· Effectively communicates responsibilities to staff and ensures they have necessary tools to succeed.

· Initiates a performance review program according to diocesan policies and procedures.

Financial Responsibilities

· Prepares, administers, and reviews budget process in collaboration with finance and other commissions, subject to review and/or approval by the Parish Council, as required.

· Acts as liaison between the parish and the diocese in financial matters.

· Develops and maintains budgets, prepares payroll, associated taxes, and reports; coordinates parish liability and property insurance, workers compensation; and ensures parish compliance with Diocese of Orlando standards.

· Maintains tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, year-end audit preparation and the support of budget and forecast activities, and payroll and associated taxes and reporting for the church.

· Ensures an accurate and timely monthly, quarterly and year end close and that monthly and quarterly bank compliance activities are performed in a timely and accurate manner.

· Acts as staff liaison to Finance Committee(s).

· Maximizes cash management resources.

· Coordinates and review parish organizations’ funds and approves purchase orders. 

· Liaison for parish with the Diocesan Shared Accounting Services (DSAS).

Additional Responsibilities

· Performs additional projects as required by the Pastor.

· Complies with Federal, State, and local legal requirements by studying requirements, enforcing adherence to requirements, filing reports, and advising management on needed action.

· Protects operations by keeping information confidential.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in Business Management, Accounting or related field. 
• Six or more years’ operations experience, financial and budgetary experience and the ability to monitor revenue and expense guidelines for the parish. Experience within a Catholic environment preferred.
• Three or more years of successful supervisory experience. 

OTHER SKILLS and ABILITIES

• Working knowledge of budgeting principles and practices (including use of spreadsheet software), general ledger and reconciliation practices. 
• Working knowledge of Microsoft Word and Excel. Experience with PDS, QuickBooks software, Paylocity preferred.
• Thorough knowledge of accounting practices and procedures and ability to oversee day-to-day cash flow and parish finances.
• Working knowledge of facilities and building systems maintenance. 
• Ability to work closely with all campus personnel including employees, volunteers and parishioners setting a high level of      moral support for all.
• Ability to plan, organize and execute an efficient plan. 
• A high level of organizational and interpersonal skill is required. Attention to detail and working well with others is also required. Compassion and care for those with special needs is essential. 
• Ability to communicate effectively with subordinates. Must effectively relate and communicate with Pastor on all matters of importance. Confidentiality is essential.
• Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

WORKING ENVIRONMENT

Work is performed mostly in an office setting. Employee may be required to work more than 40 hours including occasional evenings and weekends; performs extensive computer work. 

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds).