Office Coordinator (Part-Time)

Job Overview

St. Paul United Church of Christ Church is a welcoming and active congregation serving the Waterloo community. We are seeking a detail-oriented, organized, and friendly Office Coordinator to support our church staff, congregation, and daily office operations.

The Office Coordinator serves as the primary point of contact for the church office and provides administrative support to pastoral staff while helping ensure smooth day-to-day operations. This role is ideal for someone who enjoys working with people, managing multiple responsibilities, and supporting a mission-driven organization.

Key Responsibilities

Office Administration & Reception

• Answer phones, emails, and greet visitors.
• Process mail and deliveries.
• Maintain office supplies and equipment.
• Assist volunteers working in the church office.

Communications & Publications

• Prepare weekly worship bulletins, inserts, and service materials.
• Create newsletters, calendars, flyers, and congregational communications.
• Assist with website updates and social media content.
• Prepare certificates and records for baptisms, confirmations, weddings, and memberships.

Database & Records Management

• Maintain church records and membership databases.
• Record baptisms, marriages, deaths, and membership changes.
• Assist with contribution records and financial data entry.
• Serve as a backup for payroll functions.

Staff & Ministry Support

• Provide administrative support to pastoral staff.
• Coordinate volunteer schedules and ministry support functions.
• Maintain prayer lists and other ministry-related communications.

St. Paul United Church of Christ is a welcoming and active congregation serving the Waterloo community. We are seeking a detail-oriented, organized, and friendly Office Coordinator to support our church staff, congregation, and daily office operations.

Position Summary

The Office Coordinator serves as the primary point of contact for the church office and provides administrative support to pastoral staff while helping ensure smooth day-to-day operations. This role is ideal for someone who enjoys working with people, managing multiple responsibilities, and supporting a mission-driven organization.

Key Responsibilities

Office Administration & Reception

• Answer phones, emails, and greet visitors.
• Process mail and deliveries.
• Maintain office supplies and equipment.
• Assist volunteers working in the church office.

Communications & Publications

• Prepare weekly worship bulletins, inserts, and service materials.
• Create newsletters, calendars, flyers, and congregational communications.
• Assist with website updates and social media content.
• Prepare certificates and records for baptisms, confirmations, weddings, and memberships.

Database & Records Management

• Maintain church records and membership databases.
• Record baptisms, marriages, deaths, and membership changes.
• Assist with contribution records and financial data entry.
• Serve as a backup for payroll functions.

Staff & Ministry Support

• Provide administrative support to pastoral staff.
• Coordinate volunteer schedules and ministry support functions.
• Maintain prayer lists and other ministry-related communications.

Qualifications

• High school diploma or equivalent required; additional education preferred.
• Previous administrative or office experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and collaboratively.
• Experience with church management software or databases is a plus.

Why Join Our Team?

• Flexible part-time schedule.
• Supportive and welcoming work environment.
• Meaningful work that supports ministry and community outreach.
• Opportunity to use your administrative skills to make a positive impact.

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $18 - $20