Administrative Assistant-Part Time

Job Summary

The Administrative Assistant provides essential administrative and organizational support for St. Paul’s Lutheran Church on a part-time basis. The ideal candidate functions effectively as part of a team, works well independently with minimal supervision, and maintains a professional, positive presence when interacting with individuals of diverse backgrounds.

General Duties & Responsibilities:

Office Management & Administration

• Manage files: Organize and maintain office files, documents, and records in an accessible manner.
• Handle communications: Manage incoming and outgoing mail, correspondence, phone calls, and emails.
• Respond to inquiries: Greet the public professionally and promptly, including individuals experiencing homelessness or other difficult circumstances.
• Control inventory: Monitor office supply inventory and coordinate ordering as needed.
• Oversee vendor contracts: Manage office-related service agreements (e.g.,copier, telephone, storage).

Communication, Media & Programs

• Create digital content: Manage the church's Facebook and Instagram accounts while maintaining a consistent, appropriate online presence.
• Produce publications: Prepare and distribute announcements, newsletters, flyers, and other church communications.
• Support events: Assist with church programs, events, and activities, including program set-up and clean-up when needed.

Financial Support & Record Keeping

• Maintain data: Update accurate and confidential congregational membership and giving records.
• Coordinate finance: Collaborate with finance/accounting staff regarding administrative and financial matters.

Pastoral Support

• Assist leadership: Support the Pastor with administrative duties and special projects as needed.

Required Skills & Qualifications

Technical & Communication Skills

• Clear communication: Excellent written, verbal, and proofreading skills.
• Software proficiency: Highly skilled in Microsoft Office and related computer applications.
• Design & media: Ability to create and manage Canva files and experience managing Facebook and Instagram accounts.
• System adaptation: Ability to learn church-specific administrative systems, procedures, and reporting requirements.

Professional & Interpersonal Strengths

• Work ethic: Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Emotional intelligence: High emotional intelligence, compassion, patience, and sound judgment.
• Inclusivity: Professional, friendly, and positive interactions with people of diverse backgrounds and circumstances.
• Discretion: Maintain appropriate boundaries and strict confidentiality when handling sensitive personal, congregational, or financial information.

What We Offer

• Flexible working hours
• Competitive hourly compensation
• A positive and supportive work environment
• Purpose-driven work: Supports and respects the mission, vision, and values of the church.
• Community engagement: Meaningful interaction with members of the congregation and the broader community.

Pay: $20.00 per hour

Expected hours: 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person