Administrative Assistant - Main Office

St. Michael’s Episcopal Day School (SMEDS), a co-educational Episcopal school serving 240 students in grades Preschool through 8, located in Carmichael, California, seeks an Administrative Assistant to provide general main office support with a variety of clerical activities and related tasks for the 2026-2027 year and beyond. We anticipate a start date of August 1, 2026.

Core Responsibilities:

• Greet school visitors; maintain sign-in/out procedures.
• Answer telephones, note messages, and direct the callers to the appropriate extension.
• Receive, sort, and forward incoming mail. Maintain and route publications.
• Coordinate the pickup and delivery of express mail services (FedEx, UPS, etc.).
• Assist in the ordering, receiving, and distribution of school supplies and textbooks.
• Assist in the ordering of catering for school functions.
• Assist with other related clerical duties such as copying, scanning, filing, and collating.
• Generate certificates, programs, flyers, invitations, and other school communications.
• Assist with student and field trip documentation.
• Generate and maintain multiple schedules and calendars using Google Calendar.
• Troubleshoot office administration problems and assist with special projects as assigned.
• In partnership with the school nurse, administer routine first aid; dispense medication according to physician instructions and school policy; notify parents of ill or injured students as needed. (First Aid/CPR/AED training is required and provided by the school.)

Essential Skills and Attributes:

• Commitment to modeling and upholding the school’s mission and core values.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to interact effectively with all segments of the school community; maintain effective working relationships.
• Ability to work independently and to be flexible in changing work priorities.
• Ability to manage many tasks simultaneously and shift priorities accordingly.
• Knowledge of business English, both verbal and written.
• Knowledge of general office practices and operations.
• Excellent computer skills, including Google Docs, Word, Outlook, and Excel; basic online bookkeeping experience.
• Proficiency in using mainstream office systems: multi-line telephones, copiers, printers, voicemail, and e-mail.
• Ability to navigate and maintain school databases (training provided).
• Demonstrated organizational, problem-solving, and sound reasoning skills.
• Ability to maintain confidential information.

Hours of Work: Monday through Friday, 8:00 am-4:00 pm when school is in session. Summer hours of work are generally Tuesday through Thursday, 9:00-1:00. (Determined each summer)

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, talk, and hear. The employee is frequently required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

To apply for this position, please send the following materials to jobs@smeds.com:

• Cover letter
• Resume
• Contact information for four references (References will not be contacted without the applicant’s permission.)

About St. Michael's Episcopal Day School

St. Michael’s Episcopal Day School is a nurturing academic community dedicated to developing students who think critically, act responsibly, lead compassionately, and innovate wisely. We are committed to fostering an environment that helps students discover and nurture their individual gifts while deepening their understanding of the world.

St. Michael's Episcopal Day School is an equal-opportunity employer and encourages applicants from diverse backgrounds.

Pay: $28.00 - $33.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $28 - $33