What are the responsibilities and job description for the Church Administrator position at St. Matthew Lutheran Church?
Overview:
St. Matthew Lutheran Church and Early Childhood Center, a Christ-centered congregation of the Lutheran Church—Missouri Synod (LCMS) in Hawthorn Woods, Illinois, is seeking a faithful and dedicated Church Administrator to support and enhance our mission through effective spiritual leadership, organizational management, and strong community engagement. This position serves as a key leader in coordinating the daily operations of the church and working closely with pastors, staff, boards, and lay leaders.
Primary Responsibilities:
1. Spiritual Leadership:
● Support the spiritual mission of the church by working closely with pastoral staff and congregational leadership.
● Foster a Christ-centered, mission-driven culture throughout all administrative functions.
● Represent the values and theology of the LCMS in all internal and external communications.
2. Administration of Board Affairs:
● Facilitate coordination and communication between the pastor(s), staff, Church Council, and various boards and committees.
● Ensure compliance with the church constitution and bylaws in administrative practices.
3. Office Administration:
● Ensure proper documentation, record-keeping, and data management for members, contributions, and events.
● Oversee purchasing, billing, payroll submissions, and financial documentation for church and school operations, ensuring timely approvals and accurate records.
● Maintain secure employee files, conducts background checks, ensures regulatory compliance, and manages inventory and essential records.
4. Facilities Management:
● Supervise the maintenance and use of church and school buildings and grounds in coordination with the Board of Trustees.
● Coordinate with custodial staff, volunteers, and contractors for upkeep, repairs, and safety protocols.
● Oversee facility-use policies, rental rates, security, and scheduling for church events and outside groups.
5. Supervision of Staff:
● Serve as the direct supervisor for cemetery sexton, custodians and the media coordinator.
● Foster a collaborative and accountable work environment among all team members.
● Support staff in alignment with the church's mission and goals.
6. Human Resources Administration:
● Maintain church and school employee records, facilitate hiring and onboarding processes, and ensure compliance with employment laws.
● Oversee payroll and benefits coordination in partnership with the church treasurer or financial officer.
● Develop and implement HR policies and procedures consistent with LCMS principles and legal standards.
7. Community Relations:
● Serve as a liaison between the church and local community institutions, including law enforcement, fire department, schools, elected officials, and civic groups.
● Represent the church at local events and foster strong, positive relationships that support the congregation's outreach efforts.
● Promote the church's visibility and engagement within the broader community.
Qualifications:
● A committed Christian, active in faith, and in agreement with the doctrine and practice of the LCMS.
● Bachelor's degree in business administration, management, or a related field preferred; theological training a plus.
● Minimum of 3–5 years of experience in church or nonprofit administration.
● Demonstrated leadership, organizational, and interpersonal skills.
● Proficient in office software (Microsoft Office, Google Workspace) and church management systems.
● Experience with Scouting programs is a plus.
Reports to: Board of Deacons
Compensation: Commensurate with experience; includes benefits as outlined by the church's employment policies.
Job Type: Full-time
Pay: $45, $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $65,000