FACILITIES DIRECTOR

Saint Mary’s Annapolis Roman Catholic Congregation, Inc.
Business Office

Job Description

Position Title: FACILITIES DIRECTOR
Reports To: Chief Financial & Operations Officer
FLSA: Full-time, Exempt
Catholic: Preferred

St. Mary’s Parish is a vibrant Catholic congregation located in Historic Annapolis, Maryland serving over 5,000
families. St. Mary’s Parish includes St. Mary’s Church, St. John Neumann Mission Church, St. Mary’s Elementary
School and St. Mary’s High School.

Position Summary: The Facilities Director oversees the physical plant of St. Mary’s Parish and Schools
by developing and maintaining sound facilities management practices. The Director will also plan and
procure all projects. Additionally, the Director is charged with oversight of Facilities Department and its
staff. The Director will be working with most of the Parish community, schools, Chair of facilities
committee, the Archdiocese of Baltimore and representatives from the Redemptorists as required.

Responsibilities:

• Manages daily operations related to all facilities, buildings, grounds and maintenance.

Maintains property management database on all Parish and school properties.

• Directly supervises facilities staff; coordinates daily staff work schedules to control costs

and provide efficient operations.

• Creates and implements planned maintenance schedules for all building systems and

vessels. And ensures that the schedule is followed, works with budgeting process to
plan for replacements. Works closely with the Facilities Manager to ensure that a
routine maintenance program is in place and that daily facilities requirements are met.

• Capital Projects – Assists with the development of new capital projects and acts as

project manager for all campus construction projects. Responsible for leading the
process for selection of the architects and contractors. Works directly with selected
architects and contractors to ensure project is working according to specifications,
coordinates activities, decisions and timelines with internal constituents (IT, B & G,
custodial services).

• Responsible for all auxiliary service and utility contracts. Includes managing community

process to select vendors, working with vendors in providing expected service to
community, dealing with repairs, billing, etc. Includes phone and electrical services,
vending machines, contracts, postage equipment. Responsible for environmental
programs, waste management, the evaluation of life safety and property needs for the
Parish and schools and implementation of best practices.

• Oversight of facility use and space planning. The Director of Facilities will evaluate

needs of the community and plan for those needs in long-range projects planning.

• Responsible for the evaluation of the needs for the life safety and property protection

equipment. Also participates with the Emergency Planning Committee.

Job Requirements:

• Bachelor degree and at least 5 years’ experience in facilities management, engineering

or property management.

• Experience with planned maintenance and budgeting processes. Flexibility to manage

multiple projects; ability to resolve conflict effectively; problem-solving skills.

• Ability to utilize Microsoft Office Suite of Products, including WORD and EXCEL, for job-

related use, required.

• Strong communication and interpersonal skills.
• Knowledge of, and ability to support, the mission of the Catholic Church and Catholic

education, particularly as the Mission relates to effective performance of all essential
functions listed above.