Office Administrator

TITLE: St. Mark’s Lutheran Church Office Administrator Effective: 10/01/2025

Part-Time (20 Hours/week) - FLSA nonexempt

JOB SUMMARY:

The St. Mark’s Office Administrator will provide administrative and support services for St. Mark’s Lutheran Church, church staff, and lay volunteers, equipping and empowering the community of faith in carrying out its mission.

St. Mark’s Mission: "We Invite all people to our church home to Celebrate God's many gifts. We are Nourished by Christ Jesus and led by the Holy Spirit. We Send enthusiastic servants into the world to proclaim the hope and joy of life in Christ."

ESSENTIAL FUNCTIONS:

• Answer the phone and disseminate information during church office hours.

• Manage master calendar for St. Mark’s, including online calendar.

• Assist in creation, design, edit, distribution, and storage of all church communications, including social media accounts, website, monthly and weekly newsletters.

• Maintain service agreements and vendor contracts for all services performed as needed in conjunction with the property committee.

• Receive “Building Usage Requests” and manage the scheduling of rooms for meetings and events, including the scheduling of electronic door system.

• Coordinate as needed and work with volunteers.

• Other administrative duties as requested by the pastor, cantor, staff, or council.

OTHER RESPONSIBILITIES:

• Represent St. Mark’s Lutheran Church as well as its mission, vision, and values.

• Organize, update, and maintain church files in coordination with church staff.

• Maintain professional, positive attitude and confidentiality always.

• Network in the community and with other churches, as necessary.

• Attend staff meetings.

MINIMUM QUALIFICATIONS:

• High school diploma or GED required.

• 3 years of office administration experience (or equivalent)

• Willingness to learn and an ability to build effective relationships, relate positively and communicate effectively with church members, lay volunteers, community organizations and partners, and guests with a diversity of personalities and opinions.

• Basic understanding of the Lutheran Church preferred but not required.

PHYSICAL REQUIREMENTS:

• Able to move freely throughout the office and church facility.

• Able to lift up to 50lbs on rare occasion.

CORE COMPETENCIES: Any combination of experience and training that would

likely provide the required competencies is qualifying.

• Interpersonal Skills: Demonstrates the skills of office administration, including active listening and openly accepting criticism. Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable; avoids communications triangles.

• Integrity and Trust: *Is seen as trustworthy by others; practices direct, honest, and transparent communication; keeps confidences; admits mistakes; does not operate with hidden agendas; responds to situations with constancy and reliability.

• Technical Expertise: *Acquires and demonstrates the technical skills require to proficiently execute the essential functions of the job, including but not limited to Microsoft Office, Google Drive, Slack, Mailchimp, and others as needed; understands which skills are lacking and seeks to develop those skills; continually works towards the mastery of technical proficiency.

• Time and Project Management: *Is able and willing to focus on tasks that contribute to organizational goals; Uses time effectively and efficiently; values time and respects the time of others; identifies the key objectives and scope of work; solicits and assembles needed resources; concentrates his/her efforts on the most important priorities can appropriately balance priorities.

• Written Communication: *Is able to write clearly and succinctly; employs correct grammar, punctuation and patterns of speech; clearly delivers message in a tone appropriate to the context.

• Organizational Knowledge: *Willingness to gain knowledge about how congregational communication, decision making, and leadership works; knows how to get things done through formal and informal decision-making channels; can maneuver through charged political situations effectively and quietly; anticipates organizational barriers and plans his/her approach accordingly.

• People/Volunteer Management: Provides direction, gains commitment, facilitates change and achieves results through efficient, creative, and responsible deployment of volunteers; engages people in their areas of giftedness and passion; demonstrates sensitivity to and an understanding of cultural, socioeconomic, and ethnic diversities.

3976 Hendricks Avenue Pastor.Daniel.Locke@gmail.com Jacksonville, FL 32207 (904) 396-9608 – Office www.stmarksjax.org (828) 638-3280 - Cell

SUPERVISION: Direction and supervision from the Pastor with the Executive committee serving as the personnel committee.

HOURS:

20 hours per week, ideally 9am-1pm Monday through Friday. Flexibility available.

*Membership within St. Mark’s Lutheran Church is not required.

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $15