Administrator & Executive Assistant to the Pastor

POSITION SUMMARY

St. Luke AME Church — one of Fayetteville's anchor institutions, now in its 147th year — is seeking a skilled, servant-hearted professional to serve as its Church Administrator and Executive Assistant to the Pastor. This part-time role is central to a season of strategic renewal under the PATH Forward Ministry Plan and will be responsible for the church's day-to-day operational excellence, digital communications infrastructure, and direct administrative support to the Pastor.

The Church Administrator / EA will work alongside the Church Records & Membership Coordinator — a long-tenured team member who holds deep institutional knowledge — and is expected to build a collaborative, intergenerational working relationship that honors both continuity and forward movement.

CORE RESPONSIBILITIES

1. Executive Support to the Pastor

•      Manage the Pastor's calendar, scheduling appointments, meetings, and ministry engagements

•      Screen and route incoming calls, emails, and correspondence

•      Prepare materials for pastoral meetings, including agendas, briefing notes, and follow-up items

•      Coordinate logistics for church events, conferences, and external engagements on the Pastor's behalf

•      Serve as a professional point of contact representing the Pastor's office

2. Front-of-House & Facilities Coordination

•      Manage the church office during posted hours (9:00 AM – 1:00 PM, Monday–Friday)

•      Answer and direct incoming phone calls with professionalism and hospitality

•      Administer building reservation requests, maintaining an accurate facility calendar

•      Greet visitors and respond to walk-in inquiries

•      Coordinate with trustees and facilities volunteers on building access and setup logistics

3. Digital Communications & Outreach

•      Maintain and update the church website with current announcements, events, and ministry information

•      Manage church email communications, including newsletters and pastoral correspondence

•      Coordinate with the Public Relations Commission Chair on social media content and scheduling

•      Support digital giving platform administration and communications related to stewardship campaigns

•      Ensure consistent, professional digital presence across all church-managed platforms

4. Church Management Software & Database Administration

•      Serve as the primary administrator for the church's database management system (e.g., Planning Center, Servant Keeper)

•      Maintain accurate and current member giving records, contact information, and attendance data

•      Generate reports and data summaries as needed for the Pastor, Official Board, and Quarterly Conference

•      Coordinate with the Commission on Membership, Evangelism, and Discipleship to ensure historical records are properly archived and digitized

•      Manage digital giving records in coordination with the Church Treasurer

5. Partnership with Church Records & Membership Coordinator

•      Serve as a collaborative partner to the Church Records & Membership Coordinator, who holds primary responsibility for official membership rolls, paper records, and historical archives

•      Seek guidance from the Coordinator on institutional history, long-tenured member relationships, and established church practices

•      Support digitization of historical records as a joint, ongoing initiative

QUALIFICATIONS

Required

•      High school diploma or equivalent; associate or bachelor's degree preferred

•      Minimum 2 years of administrative, office management, or executive support experience

•      Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Office 365

•      Experience with or ability to quickly learn church management software

•      Strong written and verbal communication skills

•      Demonstrated ability to manage multiple priorities with professionalism and discretion

•      Comfort working in a faith-based environment and alignment with the values of St. Luke AME Church

Preferred

•      Experience with website content management systems (WordPress or similar)

•      Familiarity with email marketing platforms (Mailchimp, Constant Contact, or similar)

•      Prior experience in a church, nonprofit, or ministry administrative role

•      Experience with digital giving or financial platforms  (Tithely, or similar)

CORE COMPETENCIES

•      Servant leadership — approaches every task as ministry, not merely administration

•      Discretion — handles sensitive pastoral and congregational information with confidentiality

•      Relational intelligence — able to build trust across generational and cultural lines

•      Initiative — self-directed and able to prioritize without constant supervision

•      Digital fluency — comfortable adopting new platforms and training others over time