What are the responsibilities and job description for the Accounting Clerk position at St Lucie County School Board?
The purpose of the position is to perform field and technical tasks in property accounting, property control of school district owned property and purchasing related tasks. Employees in this classification are responsible for maintaining accountability for a wide variety of property and equipment. Position coordinates the maintenance of records and ensures reconciliation of official district property data through a computerized information system. Performs related work as directed.
MINIMUM QUALIFICATIONS
1. High School diploma or equivalent
2. Accounting experience, preferred.
3. Experience in maintaining property records and/or purchasing experience, preferred.
4. Ability to maintain accurate records.
5. Ability to utilize technology, including Microsoft Word and Excel to reconcile and analyze inventory. Experience with Skyward Asset module is preferred.
6. Ability to lift objects weighing up to 70 pounds.
7. Ability to read and interpret documents such as policies and procedure manuals. Follow directions and satisfactorily carry out instructions furnished in written, oral, or diagram form.
8. Ability to perform the functions of the position.
DUTIES AND RESPONSIBILITIES
1. Conducts on-site audits of property and assets for the purpose of reconciling data with property accounting systems.
2. Establishes and maintains documentation regarding property and equipment physical location and general physical property conditions.
3. Establishes records and identification and tracking tags for newly acquired property and equipment.
4. Inventories and tags property at designated physical locations in accordance with established regulations, policies, and procedures.
5. Maintains records of excess property, and coordinates and/or performs auditing and records management activities.
6. Assigns property numbers, affixes tags to accountable equipment, and records age, condition, and value of such property.
7. Records all transfers, acquisitions, changes, and/or deletions to existing property records, to include all related data processing files.
8. Confers with department heads on laws and regulations governing property control, surplus handling and management, and/or property disposal.
9. Coordinates public auctions of surplus, obsolete, and scrap property, and performs inventories of such as required.
10. Responsible for timely and accurate information.
11. Reconcile fixed asset expenses to the general ledger, monthly.
Reviewed: 7/1/21
12. Provide monthly update of District equipment inventory to appropriate administrator; maintain separate site totals; track and compare totals from previous years.
13. Follow up on equipment shortages with school and department staff to resolve differences.
14. Coordinates all new fleet purchase tags, registrations, etc.
15. Monitors white fleet maintenance system with vendor.
16. To perform other duties as assigned by the supervisor.
PHYSICAL DEMAND CLASS:
Medium Heavy (MH) - Frequent lifting and carrying of objects weighing 35 pounds or less.
Infrequent lifting and carrying of objects weighing 35-70 pounds. Continuous walking and/or standing is required to carry out duties. Infrequent walking at fast pace and/or running may be required.
Property Control Specialist
Page 2
Reviewed: 7/1/21
Job Type: Full-time
Pay: $31,643.00 - $49,851.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Relocate:
- Port Saint Lucie, FL 34986: Relocate before starting work (Required)
Work Location: In person
Salary : $31,643 - $49,851