Recording Clerk - Part Time

Description

Performs clerical and data entry tasks related to the general knowledge of documents that seek to be recorded on public record, and laws pertaining to the recording of these documents. Assists members of the general public with multiple processes that include passport applications, marriage ceremonies, marriage licenses, recording of deeds, etc. Must exhibit excellent communication and computer skills.

Examples of Duties

• General knowledge of Deeds, Mortgages, Liens, Judgments, Notice of Commencements, and all other documents recorded of public record, accept documents for recording, enter into computer, assign book and page, collect funds, and issue receipts.
• Look up information in the Public Search Department and assist customers.
• Index and verify recorded documents.
• Record Plats.
• Ability and willingness to perform marriage ceremonies and process marriage licenses regardless of the couple’s race, religion, sexual orientation, etc.
• Become trained and certified as a US Passport Acceptance Agent and process passport applications.
• Answer the phones and assist customers with their recording and public search questions.
• Assist in training new recording clerks.
• Mail out all documents when the process is complete and deliver all inter-office documents to their departments.
• Close out registers, run reports, and balance out.
• Process my floridacounty.com orders daily.
• Process and mail out monthly invoices.
• Process documents in E-record.
• Assists other departments with overflow work and performs other related duties as assigned.

Typical Qualifications

• Graduation from high school or a General Educational Development (GED) required.

Supplemental Information

Knowledge, Skills, and Abilities:

• Excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
• Skill in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
• Fluent written and oral English knowledge; bilingual (Spanish or Creole) is a plus
• Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
• Must be able to remain calm under pressure, and exercise good judgement and discretion.
• Excellent interpersonal skills and the ability to work in a fast-paced environment.
• To be able to work independently with little supervision.

• Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
• Ability to work with confidential and/or sensitive data, interpret and comply with state and federal guidelines.
• Complies with legal advice restrictions for the Clerk & Comptroller’s Office.
• Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
• Works in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.

Equal Opportunity Statement:

The St. Lucie County Clerk of the Circuit Court & Comptroller is committed to the principals of equal employment opportunity and will assure compliance with all Federal and State laws concerning discrimination in employment. No person will be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, military status, genetic information, or any other characteristic protected by applicable Federal or State law.