What are the responsibilities and job description for the Event Coordinator position at St. Louis Magazine?
We are the proud publisher of St. Louis Magazine, a suite of newsletters, podcasts, events, and stlmag.com. As the only region-wide locally owned-and-operated media company in the area, we are passionate about reflecting our community, sparking ideas, and building meaningful connections.
Position Summary:
We are seeking a proactive and detail-oriented Event Coordinator in St. Louis to join our growing events team. This role is ideal for someone with 1-3 years of professional experience who is eager to gain hands-on experience in event planning and execution. You’ll support a wide range of events—from awards cocktail receptions to intimate dining experiences—while working cross-functionally with sales, editorial, and marketing teams.
Apply today by sending a note and your resume to Kelly Travis at careers@stlmag.com.
Key Responsibilities:
- Assist in the planning and execution of media-branded and client-sponsored events, including editorial showcases, experiential activations, and custom advertiser programs
- Coordinate all event logistics, including venue research, vendor communication and negotiation, food and beverage, AV, production schedules, and inventory management
- Lead venue walkthroughs, production meetings, AV run-throughs to ensure operational readiness and event flow
- Manage event budgets, track expenses, and ensure projects stay within financial parameters
- Lead event registration processes, including guest list management, ticketing platforms, RSVPs, and onsite check-in
- Support the execution of integrated marketing campaigns across digital, print, email, and social channels to drive event awareness and attendance
- Collaborate with editorial, sales, and marketing teams to align event content and sponsorship opportunities with brand goals
- Serve as the day-to-day contact for sponsors and partners, ensuring fulfillment of deliverables, coordinating activations, and integration into the guest experience
- Execute onsite event operations, including load-in and set-up, floorplan management, vendor coordination, run of show, and overseeing a seamless guest experience
- Track production timelines, manage internal deliverables, and maintain clear documentation across all planning phases
- Contribute to post-event deliverables, including sponsor recaps, presentation decks, performance reporting, and photo asset coordination
- Provide administrative support, including scheduling, maintaining project trackers, and ensuring accurate event documentation
Qualifications:
- Bachelor’s degree in marketing, communications, hospitality, or a related field (or equivalent experience)
- Passion for event planning, media, and community engagement
- Excellent organizational and time management skills
- Strong verbal and written communication skills
- Ability to thrive in a fast-paced, deadline-driven environment
- Availability to work evenings and weekends for events
Why Join Us:
- Opportunity to grow with a locally loved brand
- Creative, collaborative, and community-focused team
- Real responsibility and hands-on experience from day one