What are the responsibilities and job description for the Administrative Specialist I position at St. Louis County, MN?
Kind of Work
Serve as primary administrative support for commissioner of the district. Assist with fundamental office tasks, such as routing correspondence, answering phone calls, responding to constituent concerns, and processing travel reimbursements.
The typical schedule for this position is Monday - Friday with a 37.5-hour work week.
The salary range reflected above is the normal hiring range for 2026. The full salary range, including longevity pay, is $24.68 - $34.91 per hour.
St. Louis County does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for St. Louis County, on a full-time basis. St. Louis County does not provide sponsorship for employment visas.
Distinguishing Features of Work
An employee in this class performs information processing and constituent service functions tasks in the offices of County Board members or the County Administrator. Duties include processing correspondence; coordinating appointments and administrative schedules; gathering information on issues and concerns for administrative action; responding to requests regarding County services; assisting with marketing, communications, and special projects. The work is performed under the direction of a County Board member and assigned supervisory staff.
Work Environment
These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; Hearing close proximity (0-5 feet); and Sit. FREQUENT: Move about; Talk/Speak; Works with others; Works around others; and Customer/Public contact. OCCASIONAL: Lift-Push/pull while stationary up to 10 pounds; Carry-Push/pull while moving about up to 10 pounds; Hearing distance (up to 20 feet); Climb Stairs; Crouch; Kneel; Stand; Twist (waist); Walk; and Works alone. RARE: Lift-Push/pull while stationary up to 20 pounds; and Carry-push/pull while moving about up to 20 pounds.
Selection Process
MINIMUM QUALIFICATIONS (Pass/Fail)
Tentative Recruitment & Screening Process Schedule
September 30, 2026 - Applicant screening will begin
October 13, 2026 - Application Deadline
Week of October 26, 2026 - Interviews to be conducted
Essential Functions
The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.
Veteran Preference
If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:
Physical-medical Standards
Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.
Drug Testing
Applicants selected for appointment must take and pass a drug test.
Background Check
Applicants selected for appointment to a position with St. Louis County are subject to a background investigation.
Employment Eligibility Verification
All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.
Non-discrimination
St. Louis County is an equal opportunity and veteran-friendly employer.
Eligible St. Louis County employees earn a competitive salary and benefits package, including:
01
Please type or clearly print your name.
02
The information you provide related to your education, training, and experience is subject to verification. I understand that giving false information, failing to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification.
Are you legally authorized to work in the United States for St. Louis County?
All employees must be continuously authorized to work in the United States. St. Louis County does not provide sponsorship for employment visas, and it does not currently participate in E-Verify. Will you now, or will you in the future, require sponsorship for employment visa status (e.g. H-1B visa status) to work legally for St. Louis County in the United States?
Do you have a high school diploma or equivalent?
Do you have a valid driver's license?
Please indicate below the number of words per minute you can type?
Please indicate your proficiency in operating computer based systems and word processing software.
What is your software proficiency with social media, websites, word processors, spreadsheets, databases and other software? Please provide examples of how you use them.
10
Administrative Specialists provide clerical support to elected county officials and administrators. The duties are often performed under short deadlines, demanding high accuracy and quick turnaround time. Discuss how your work experiences have prepared you to perform in this type of environment.
11
Administrative Specialists serve as the first point of contact for constituents who are reaching out to their elected County Commissioner. Sometimes these contacts and communications are personal and emotional for the constituent, depending on the nature of the situation. Briefly describe your work experiences and how you believe you are best qualified to respond to emotional or angry citizens.
12
The Administrative Specialist staff may be asked to update or monitor specific content areas of the County's website and social media accounts. Please discuss your familiarity, comfort level and work experiences (if any) related to social media, web development, and potential forms of content (writing, photography, video).
13
I certify that my responses to the questions above are true and accurate to the best of my knowledge.
Serve as primary administrative support for commissioner of the district. Assist with fundamental office tasks, such as routing correspondence, answering phone calls, responding to constituent concerns, and processing travel reimbursements.
The typical schedule for this position is Monday - Friday with a 37.5-hour work week.
The salary range reflected above is the normal hiring range for 2026. The full salary range, including longevity pay, is $24.68 - $34.91 per hour.
St. Louis County does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for St. Louis County, on a full-time basis. St. Louis County does not provide sponsorship for employment visas.
Distinguishing Features of Work
An employee in this class performs information processing and constituent service functions tasks in the offices of County Board members or the County Administrator. Duties include processing correspondence; coordinating appointments and administrative schedules; gathering information on issues and concerns for administrative action; responding to requests regarding County services; assisting with marketing, communications, and special projects. The work is performed under the direction of a County Board member and assigned supervisory staff.
Work Environment
These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; Hearing close proximity (0-5 feet); and Sit. FREQUENT: Move about; Talk/Speak; Works with others; Works around others; and Customer/Public contact. OCCASIONAL: Lift-Push/pull while stationary up to 10 pounds; Carry-Push/pull while moving about up to 10 pounds; Hearing distance (up to 20 feet); Climb Stairs; Crouch; Kneel; Stand; Twist (waist); Walk; and Works alone. RARE: Lift-Push/pull while stationary up to 20 pounds; and Carry-push/pull while moving about up to 20 pounds.
Selection Process
MINIMUM QUALIFICATIONS (Pass/Fail)
- High school diploma or its equivalent.
- Three (3) years full-time paid verifiable administrative experience; OR equivalent education and/or experience as determined by the Director of Human Resources and Administration.
- Demonstrated ability to operate personal computer-based systems.
- Proficiency in operating word processing software.
- Ability to type from clear copy at a rate of 40 w.p.m./net.
- Possession of a valid driver’s license.
Tentative Recruitment & Screening Process Schedule
September 30, 2026 - Applicant screening will begin
October 13, 2026 - Application Deadline
Week of October 26, 2026 - Interviews to be conducted
Essential Functions
The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.
Veteran Preference
If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:
- Veteran: DD214 noting character of service
- Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
- Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability).
- Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.
Physical-medical Standards
Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.
Drug Testing
Applicants selected for appointment must take and pass a drug test.
Background Check
Applicants selected for appointment to a position with St. Louis County are subject to a background investigation.
Employment Eligibility Verification
All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.
Non-discrimination
St. Louis County is an equal opportunity and veteran-friendly employer.
Eligible St. Louis County employees earn a competitive salary and benefits package, including:
- Vacation, Sick and Personal Leave
- Paid Holidays
- Medical Plan
- Dental Plan
- Vision Plan
- Disability Insurance
- Life Insurance
- Flexible Spending Accounts
- Retirement Benefits
- Deferred Compensation
- Training and Advancement Opportunities
- Employee Assistance Program
- Employee Resource Groups
- Employee Wellness Program
- Pet Insurance
01
Please type or clearly print your name.
02
The information you provide related to your education, training, and experience is subject to verification. I understand that giving false information, failing to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification.
- Yes
Are you legally authorized to work in the United States for St. Louis County?
- Yes
- No
All employees must be continuously authorized to work in the United States. St. Louis County does not provide sponsorship for employment visas, and it does not currently participate in E-Verify. Will you now, or will you in the future, require sponsorship for employment visa status (e.g. H-1B visa status) to work legally for St. Louis County in the United States?
- Yes, I will now, or will in the future, require sponsorship for employment visa status (e.g. H-1B visa status) to work legally for St. Louis County in the United States
- No, I will not now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status) to work legally for St. Louis County in the United States
Do you have a high school diploma or equivalent?
- Yes
- No
Do you have a valid driver's license?
- Yes
- No
Please indicate below the number of words per minute you can type?
- 0-39 words per minute
- 40-49 words per minute
- 50-60 words per minute
- 60 words per minute
Please indicate your proficiency in operating computer based systems and word processing software.
- Not Comfortable
- Somewhat Comfortable
- Comfortable
- Very Comfortable
What is your software proficiency with social media, websites, word processors, spreadsheets, databases and other software? Please provide examples of how you use them.
10
Administrative Specialists provide clerical support to elected county officials and administrators. The duties are often performed under short deadlines, demanding high accuracy and quick turnaround time. Discuss how your work experiences have prepared you to perform in this type of environment.
11
Administrative Specialists serve as the first point of contact for constituents who are reaching out to their elected County Commissioner. Sometimes these contacts and communications are personal and emotional for the constituent, depending on the nature of the situation. Briefly describe your work experiences and how you believe you are best qualified to respond to emotional or angry citizens.
12
The Administrative Specialist staff may be asked to update or monitor specific content areas of the County's website and social media accounts. Please discuss your familiarity, comfort level and work experiences (if any) related to social media, web development, and potential forms of content (writing, photography, video).
13
I certify that my responses to the questions above are true and accurate to the best of my knowledge.
- Yes
- No
- Required Question
Salary : $25 - $35