Facilities Admin Assistant

Location : Meramec
Job Type: Full-Time Non-Academic Affairs
Job Number: 26-00237
Organization: Manager of Maintenance and HVAC (703100)
Opening Date: 05/06/2026
Salary: 20.43

Position Summary
***Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered, after all qualified internal candidates have been deemed unsuccessful.***

The Administrative Assistant II provides high-level administrative support to various departments and senior staff, ensuring effective office operations and facilitating smooth departmental functions.
Primary Duties Performed

• Maintains complex record-keeping and filing systems for storage and retrieval of correspondence, contracts, and departmental personnel records
• Compiles and organizes statistical data and information for preparation of schedules, reports, or budgets
• Schedules and coordinates meetings and events, managing multiple calendars for campus leadership and ensuring efficient time management
• Provides administrative support, including assisting faculty with administrative tasks, overseeing office procedures, and training staff
• Manages payroll processes, including preparing workloads, entering Electronic Personnel Action Forms (EPAFs), and processing adjunct and overload assignments
• Assists with requisitions and encumbrances, ordering supplies for various departments, and managing budgets
• Supports academic functions, such as class scheduling, managing Memorandums of Understanding (MOUs), and ensuring compliance with academic policies
• May schedule meetings and book rooms using the EMS reservation system.
• Additional duties as assigned

Qualifications/Experience

• High school diploma or equivalent with 3 - 5 years of related experience
• Must pass a skills assessment at the intermediate level of proficiency in Microsoft Office
• Preferred: Associate degree in Business Administration, Communication, Education, or a related field with a minimum of two (2) years of experience

Working Conditions

• Generally works in an office environment

Physical Requirements:

• Negligible

St. Louis Community College offers comprehensive medical, dental, and vision coverage starting your first day. Enjoy a generous paid time off program, which includes 11 paid holidays, 4 days between Christmas and New Years, 4 personal days, and accrued medical and vacation leave. Participation in the Non-Certificated Employee Retirement Plan (NCERP) is required. The current employee contribution is 4% of pre-tax income, with the College matching at 4%. Benefit from tuition waivers, tuition reimbursement, and professional development opportunities that support your continued growth and well-being.
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Do you have a High School diploma or GED?

• Yes
• No

Required Question