Administrative Assistant II - Technology / Engineering / Math Division

Position Summary

STLCC - The Administrative Assistant II provides high-level administrative support to various departments and senior staff, ensuring effective office operations and facilitating smooth departmental functions.

Primary Duties Performed

• Maintains complex record-keeping and filing systems for storage and retrieval of correspondence, contracts, and departmental personnel records
• Compiles and organizes statistical data and information for preparation of schedules, reports, or budgets
• Schedules and coordinates meetings and events, managing multiple calendars for campus leadership and ensuring efficient time management
• Provides administrative support, including assisting faculty with administrative tasks, overseeing office procedures, and training staff
• Manages payroll processes, including preparing workloads, entering Electronic Personnel Action Forms (EPAFs), and processing adjunct and overload assignments
• Assists with requisitions and encumbrances, ordering supplies for various departments, and managing budgets
• Supports academic functions, such as class scheduling, managing Memorandums of Understanding (MOUs), and ensuring compliance with academic policies
• May schedule meetings and book rooms using the EMS reservation system.
• Additional duties as assigned

Qualifications/Experience

• High school diploma or equivalent with 3 - 5 years of related experience
• Must pass a skills assessment at the intermediate level of proficiency in Microsoft Office
• Preferred: Associate degree in Business Administration, Communication, Education, or a related field with a minimum of two (2) years of experience

Working Conditions

• Generally works in an office environment

Physical Requirements:

• Negligible