What are the responsibilities and job description for the Executive Assistant position at St. Joseph's University, New York?
Executive Assistant to Vice President for Institutional Advancement Office
Position Overview
Make an impact in the office of Institutional Advancement. Work with a high-functioning professional team and provide executive administrative support to the Vice President of Institutional Advancement and the Advancement Office. The role is critical to organizational efficiency, overall communication and functioning of the office. This requires a high level of attention to detail, professionalism, discretion, confidentiality, judgment and the ability to quickly make decisions concerning daily priorities of the office and the VP.
The office encompasses a wide variety of backgrounds and abilities and we all share the common purpose of promoting and gaining support for the University.
Key Responsibilities
● Provide comprehensive administrative support to the Vice President of Institutional Advancement
● Manage executive calendar, scheduling, travel reservations and meeting coordination
● Handle confidential and sensitive information with discretion
● Facilitate communication between the VP and internal/external stakeholder
● Coordinate office operations, team meetings, and support team efficiency
● Assist with special projects and initiatives as needed
● Maintain filing systems and manage correspondence
● Prepare reports, presentations, and other materials as required
● Liaison to the scholarship program
● Support VPIA’s direct reports as needed; including proof reading, research, mailings, scheduling, filing etc. - attention to detail a must.
Required Qualifications
● Bachelor's degree required
● 5 years of administrative experience with 3 at the executive level
● Exceptional organizational and time management skills
● Strong written and verbal communication abilities
● Proficiency in Microsoft Office Suite and other relevant software
● Demonstrated ability to handle confidential information appropriately
● Excellent judgment and decision-making capabilities
● Ability to work independently and prioritize multiple tasks
● Professional demeanor and strong interpersonal skills; poise, tact and diplomacy.
● Advanced experience with Microsoft and Google Suites
Preferred Qualifications
● Experience in higher education or non-profit sector
● Knowledge of advancement/fundraising operations
● Experience supporting C-level executives
● Project management experience
What We Offer
● Competitive salary and comprehensive benefits package
● Opportunity to make a meaningful impact on University advancement
● Collaborative and supportive work environment
● Chance to work with diverse, talented professionals
● Tuition remission
Application Process
Please submit your resume, cover letter, and three professional references. In your cover letter, please address how your experience aligns with the requirements of this position and your interest in supporting institutional advancement.
Job Type: Full-time
Pay: $70,000.00 per year
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
Education:
- Bachelor's (Required)
Experience:
- Administrative Assistant: 5 years (Required)
Work Location: In person
Salary : $70,000