Special Events Coordinator

Job Description

The Special Events Coordinator for the Foundation is responsible for administrative and logistical support for the Foundation’s fundraising events, including the Foundation Gala, Foundation Golf Classic, SAX 4 MILER, and Fashion with Compassion, the marquis fundraising event for St. Joseph’s Children’s Hospital, and all other third-party events.

This position supports the Manager, Strategic Events position in all administrative, branding, and logistical tasks required for the Foundation’s fundraising events, specifically involved in the rollout of each event’s communication plan and the production of required signage and materials for each event.

• Manage the creation of the event ad journal for two major fundraising events annually, communicating with nearly 100 major donors and ensuring timely production, high-quality design, and strong collaboration with our sponsors at each event.
• Support the event committees by designing engaging slide decks for each meeting, managing meeting attendance, and writing meeting minutes to ensure smooth and organized event planning and execution.
• Execute on each event’s communication plan through digital marketing strategies, including designing email campaigns and social media content to increase engagement and promote event awareness.
• Create event sponsor signage and materials, ensuring brand consistency while maximizing sponsor visibility and recognition throughout the event.
• Assist in entering data into the Raiser’s Edge database for each event, specifically managing sponsor guest data.
• Manage and organize the event supply closet, ensuring all materials and equipment are properly stocked, labeled, and easily accessible for event execution.
• Communicate with key donors and committee members throughout the event planning process, providing updates and addressing inquiries to support event success.
• Support the Manager, Strategic Events in all administrative and logistical tasks, including attending meetings with venues and vendors, coordinating volunteers, prepping event materials, assisting event set-up and breakdown, and supporting with on-site coordination to ensure seamless execution of all event activities.
  
  

Qualifications

• Bachelor’s degree in marketing, communications, public relations, business administration, or a related field
• Excellent written and verbal communication skills
• Superior organization skills, accuracy and precision in handling details
• Computer proficiency with Microsoft Officer and a database management system, specifically Raiser’s Edge
• Experience in event marketing and branding, Canva experience preferred
• Flexibility to participate in evening/weekend events and to travel, as needed
• The position requires the ability to create event concepts and supporting materials including branding, website details, sponsorship levels and benefits, donor correspondence and executive reports
• Strong communication skills and relationship building is required
  
  

About Us

St. Joseph’s Health is recognized for the expertise and compassion of its highly skilled and responsive staff. The combined efforts of the organization’s outstanding physicians, superb nurses, and dedicated clinical and professional staff have made us one of the most highly respected healthcare organizations in the state, the largest employer in Passaic County, and one of the nation’s “100 Best Places to Work in Health Care”.

Benefits Eligibility: (Full-time and Part-time Employees-over 20 hours a week)

• Competitive salary*
• Robust benefits with health, dental, Rx and vision plans
• 403b retirement plan options with company match**
• Health & Wellness*
• Non-Profit Health System – eligible for Federal Student Loan Forgiveness
• PTO, and paid holidays
• Tuition reimbursement
• Employee Assistance Program
• LTD : Long Term Disability
• Life Insurance Options
• Onsite Day care Program
• Available for Per Diem Employees and Part-time Employees working under 20 hours per week.
• 403b Company Match not applicable for Per Diem Employees and Part-time Employees working under 20 hours per week.
  
  

Pay transparency: St. Joseph’s Health provides a salary range to comply with New Jersey Law. The rate of pay for each position will be determined based on a variety of factors including the candidate's relevant experience, qualifications, skills, etc.” The salary range does not include incentives, differential pay or other forms of compensation.

About The Team

St. Joseph’s University Medical Center is an academic tertiary care medical center and state designated trauma center, located on the Paterson campus, regularly accepts referrals of difficult or unusual cases from other hospitals and physicians and performs both complex and routine procedures.

The Medical Center offers a full complement of specialty and subspecialty services including ambulatory, behavioral health, cardiovascular, emergency/trauma, internal medicine, neuroscience, oncology, orthopedic/spine, rehabilitation, surgical specialty, women’s health, imaging and pediatrics.

The nursing team at St. Joseph’s University Medical Center, which includes St. Joseph’s Children’s Hospital, has held the Magnet Award for Nursing Excellence, the profession’s highest honor, since 1999. They are also recipients of the prestigious 2010 Magnet Prize™ - one of only 8 Magnet-designated hospitals to ever receive The Magnet Prize, and the only one worldwide to receive the 2010 award.