What are the responsibilities and job description for the Business Manager 1 position at St. Joseph's/Candler?
Job Summary
The Business Manager 1 will serve as the lead manager for the St. Joseph's Candler Residency Programs. This position collaborates with the Savannah UMEIGME campus leadership, Program leadership, Central GME leadership, St. Joseph's Candler leadership and administrative staff to assist with the day-to-day financial, administrative and educational operations of the St. Josephs Candler Residency Programs.
Responsibilities
The responsibilities include, but are not limited to:
Recruitment / Administrative Management
Serve as part of the Residency Program Management team. This person will be the lead staff administration for the 24 FTE (residents) residency program and responsible for maintaining all accreditation documentation, which is essential for the program's continued operation.
Field all questions from prospective resident applicants. Assist with the annual application process in the online ERAS system.
Set up resident interviews with potential residents as directed by program directors.
Create processes for tracking data (GME Office/ ACGME). Oversee daily program activities.
Supervise and direct the residency program coordinator. Serve as lead business manager and trainer for the establishment of additional residency programs scheduled for rollout (3 programs with a total of an additional 40 residents).
Clinical Experience, Educational Scheduling and Credentialing
Creates, monitors, and disseminates schedules and manages rotation schedules. Tracks and enters the hours into the institutional tracking system (New Innovations).
Monitors completion and compliance of work hour logs.
Assist with the credentialing process for St. Joseph's Candler Hospital System and Augusta University. Collect CV's and data sheets to process clinical appointments as needed.
Ensure proper documentation is kept on all teaching faculty and residents.
Didactics and Education
Schedule speakers for didactic teaching sessions and create a master calendar for program.
Create and maintain tools that track residents progression towards milestones. Ensure the Program Director and Associate Program Directors are aware of progression.
Assist with any remedial actions needed to ensure the resident is on track for successful program completion.
Assist with scheduling and tracking scholarly work.
Maintain the performance standards for rotations and assignments.
Disseminate program policies and responsibilities to all teaching faculty. Set up training in the supervision and evaluation of trainees.
Finance & Operations
Work with the Program Director and hospital leadership to review the pro forma developed by MCG leadership. Communicate adjustments or requested changes to the appropriate entities.
Process travel authorizations, travel expense reports, check requests, and set up purchase orders as needed with vendors.
Work with SJC on expenses directly paid by them.
Reconcile monthly financial reports to be reviewed with the Savannah Campus Administrator.
Process paperwork to hire core faculty and work with AU GME office to onboard new residents. Meet expectations of the central GME office to ensure all residents are onboarded and obtain appropriate approvals for a trainee.
Other
Additional duties or responsibilities as assigned.