Legal Secretary

POSITION: LEGAL SECRETARY

DEPARTMENT: ST. JOSEPH COUNTY PROSECUTOR’S OFFICE

WORK SCHEDULE: MONDAY – FRIDAY, 8:00a.m. THROUGH 4:30p.m.

JOB CATEGORY: OPTIONAL/PREFERRED

SALARY: $39,537 PER YEAR

FLSA STATUS: NON-EXEMPT

DATES:

To perform this position successfully, an individual must be able to perform each essential function. The requirements listed in this document are representative of the knowledge, skill, and/or abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.

Incumbent serves as Legal Secretary

Benefits

Affordable Medical, Dental, and Vision Plans

Paid Time Off (PTO) with generous accruals

Employer Paid Life Insurance coverage

Short-Term and Long-Term Disability (STD/LTD)

Flexible Spending Accounts (FSA) for healthcare and dependent care

Gym Membership Discounts to encourage wellness

Employer-Funded PERF (Public Employees' Retirement Fund)

Access to additional voluntary benefits and resources

Description:

The St. Joseph County Prosecutor’s Office in South Bend, Indiana, is seeking a legal secretary.

The St. Joseph County Prosecutor’s Office is committed to protecting everyone in our community by keeping dangerous criminals off our streets, rehabilitating those who can contribute to our community, and respecting victims of crime.

Our team includes Prosecutor Ken Cotter, deputy prosecuting attorneys, paralegals, investigators, child support caseworkers, victim advocates, and support staff. We work with residents, police, and other government leaders to make St. Joseph County a better place to live and raise a family.

Essential Functions:

The secretary provides administrative assistance to attorneys and paralegals, including typing pleadings, correspondence, and other documents from handwritten instructions. The secretary will forward victim information to victim advocates; compose and type routine correspondence and read and route incoming mail; scan police reports, correspondence, and legal documents into the office case management system and send them to appropriate courts or offices; ensure proper indexing and electronic filing of legal documents; and perform other duties as assigned from time to time. The secretary will occasionally work on weekend or holiday mornings to assist with weekend criminal charging per the office rotation schedule.

Qualifications:

Qualifications: Employee will be held to a high level of confidentiality. To perform successfully, an individual must be able to perform each essential duty satisfactorily. Employee must be punctual and able to focus on work duties during normal work hours.

Education and/or Experience: High school graduation level language and mathematical skills and computer and equipment operation skills equivalent to a business school certificate or comparable experience. Criminal Justice degree preferred.

Physical Demands: Employee must be able to sit and perform common clerical tasks; carry files and supplies as needed; walk short distances to equipment and converse with co-workers regarding office duties. Also, must be able to file documents and/or retrieve paperwork from the courthouse. Position does not require any heavy, repetitive, or overhead lifting.

Work Environment: Interior office environment in close proximity to other legal secretaries, attorneys, paralegals and victim advocates.

NOTE: Employee must work occasional half days on Saturdays or holidays as required by office need to file charges within 48 hours.