Receptionist

The St. Johnsbury School District is a PreK through 8th grade public school located in the town of Saint Johnsbury. We have approximately 650 students in our school and approximately 250 employees in this building.

St. Johnsbury School District is seeking a Receptionist. The receptionist is the first person visitors see when arriving at the school. This role requires someone friendly, able to handle multiple things at once and a desire to be helpful at all times supporting the daily needs of the school. Excellent communication skills, keeping confidentiality and team player are key requirements for this position. The Receptionist greets visitors to the school, answers the telephone, manages the radios, and handles the exterior doors.

Key Responsibilities

The receptionist manages the front window and prioritizes greeting and managing the public according to the needs.

• Staff front window, greeting and directing the public as they enter the building;
• Door greeter and PA announcements;
• Answer the telephone and direct messages accordingly;
• Manages out going mail and distributes mail;
• Maintain visitor and student sign in/out logs;
• Helps direct internal behavioral and maintenance calls;
• Manage community facility usage scheduling and correspondence;
• Maintain school-wide events and activities on weekly schedule of events;
• Schedule use of school facilities for staff;
• Update attendance for tardy and dismissed students;
• Labels staff mailboxes as needed;
• Keeps office file cabinet stocked;
• Stocks printer with paper daily;
• Conduct background checks on Agency of Human Services for volunteers;
• Back ups the administrative assistant when out with substitute coverage coordination; and
• Other duties as assigned by the principal.

Qualifications

• The receptionist must have experience as a secretary in a professional office setting;
• High school diploma;
• Demonstrated ability to manage computerized systems;
• Knowledge of office equipment;
• Friendly communication and positive attitude to assist others; and
• Ability to keep confidentiality at all times.

Knowledge, Skills, Abilities

• Basic office procedures and workplace etiquette;
• Clear verbal and written communication;
• Telephone systems and call handling protocols;
• Scheduling and calendar management;
• Common office software (e.g., google, email, word processing, spreadsheets);
• Recordkeeping and filing systems (physical and digital);
• Confidentiality and privacy practices;
• Organization and attention to detail; and
• Time management and multitasking.

Mental Requirements

• Sustained attention and concentration, multitasking ability;
• Problem-solving and judgment;
• Confidentiality awareness; and
• Social awareness.

General Health and Wellness

The position requires the ability to maintain focus in a fast-paced environment, manage competing demands, exercise sound judgment, communicate effectively, and regulate emotional responses during frequent interpersonal interactions. Cognitive endurance, stress tolerance, sustained concentration, emotional and psychological health, mental fatigue, and a sedentary work lifestyle. Must be comfortable working in the public.

This position is full time (40 hours a week), non-exempt and full year (12 months). The benefits include paid time off (vacation days, sick days, personal days, emergency days, bereavement days, and holidays), health insurance, dental insurance, life insurance, long term disability, and many voluntary benefit options. College tution and professional development opportunities. Employer paid RecFit membership and employees wellness opportunities. Pay will be based on knowledge and experience.

Saint Johnsbury School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.